Accounts Payable Supervisor

Description

About the Organization

George Kaiser Family Foundation (GKFF®) is a Tulsa-based charitable organization dedicated to providing an equal opportunity for young children in Tulsa through support of early childhood education, community health, social services, and civic enhancement. The investment team manages GKFF’s $4 billion globally diversified and growing investment portfolio. GKFF is a dynamic non-profit organization with a talented team of professionals who maintain an entrepreneurial culture as they encounter new projects, opportunities, and challenges every day.

Position Summary

This position requires the ability to handle Accounts Payable and Cash Receipts transactions for multiple not-for-profit organizations. The successful candidate will be responsible for overseeing the daily processing of invoices for the organization or its affiliates, including obtaining approvals for payment; preparation and coding of invoices; entry of invoices into the accounting system; preparation and entry of expense report reimbursements; communications to resolve issues; vendor correspondence and reconciliations. Responsibilities may also include certain cash receipts processes, such as depositing, coding and receipting. Responsibilities will also include supervising and assisting others on the team in completing these tasks.

Reports To

This position reports directly to the Staff Accountant.

Essential Duties And Responsibilities

• Provide training and supervision to relevant staff for the accounts payable process
• Provide training and guidance to other personnel in the GKFF ecosystem on how to properly use our payables and purchasing systems and tools
• This includes embedded staff at LLCs and programs
• Assist the A/P team in entering and coding invoices
• Review data entry performed by A/P staff (and all program staff)
• Become the subject matter expert in all systems used in the A/P process, including Bill.com, NetSuite and Bill Spend & Expense (Divvy)
• Serve as the primary contact for all A/P matters across the GKFF ecosystem
• Oversee 1099 tax filing process
• Serve as a back-up for accounts payable function. Including, but not limited to, process invoices for payment, including obtaining approvals and supporting documentation, coding to the appropriate entity and general ledger account, in a timely manner
• Ensure internal controls and GKFF policies and procedure surrounding the accounts payable and expense reimbursement process are followed.
• Ensure proper record keeping for tax and audit purposes
• Provide outstanding customer service by responding to vendor and internal program staff inquiries
• Utilize company compliance practices to ensure all activities are in line with internal control policies and processes and GKFF policies and procedures.
• Use Microsoft Excel, QuickBooks and other software to generate reports and maintain spreadsheets relating to coding, allocations and accruals
• Be consistently and reliably present to coordinate with vendors, donors and program staff as well as attend staff meetings and trainings
• Be able to maintain confidentiality and discretion in financial and community matters
• Other duties as assigned
  
  

Requirements

REQUIREMENTS & QUALIFICATIONS

Education And Experience

• Bachelor’s degree with a major in Accounting or Finance or related, or equivalent experience
• 2 plus years of accounting or bookkeeping experience required
• CPA or CPA candidate is a plus
• Experience working with non-profit organizations, investment services, or family offices preferred
• Experience accounting for revenue, inventory, and cost of goods sold preferred
• Public accounting, auditing, or tax compliance experience is a plus
  
  

Proficiencies

• Proficient with Microsoft Excel (must be able to use basic formulas)
• Experience with QuickBooks
• Experience with Bill.com and “Divvy” Bill Spend and Expense systems is a plus
  
  

Skills & Abilities

• Analytical: Ability to perform analysis of spreadsheets relating to accounts payable entry and general accounting
• Effective Communication:
• Ability to communicate effectively with a broad range of audiences
• Including but not limited to: external constituents, internal program staff and all levels of management
• Comfortable working with diverse population
• Customer Service: Strong desire to work with program staff, vendors, donors and others to provide responsive, respectful customer service
• Flexibility:
• Able to multitask while maintaining efficiency
• Able to maintain detail-oriented tasks with shifting priorities while in a fast-paced team environment
• Self-Motivation:
• Desire to create objectives, establish priorities and proceed with goals under limited supervision
• Strong desire to learn and continually improve skills and techniques within the role
• Strategic Thinking and Innovation:
• Ability to reason and solve problems in high pressure situations
• Recognize strategic opportunities for systems change
• Introduces new tactics or approaches that significantly improve or revise existing systems
• Ability to adapt to a fast-paced, changing work environment while managing multiple projects
• Excellent work ethic and attention to detail
  
  

Hours and Location

• This position is based at 7030 S. Yale Ave., Suite 600, Tulsa, Oklahoma 74136
• A typical work week is Monday - Friday from 8:00 a.m. – 5:00 p.m.
• The work week will occasionally vary with advance notice depending on scheduled programming and other events; on occasion, may require evening or weekend hours
• Domestic travel required on occasion
• Reliable transportation
• Ability to attend in-person meetings
• Hybrid remote work - employee’s ability to work remotely on certain days is at the sole discretion of the GKFF Executive Director and direct supervisor
  
  

About Our Benefits

As part of our overall compensation package, we offer work/life flexibility, comprehensive health benefits, paid time off, and generous retirement contributions designed to support you and your family.

Details

• 100% employer-paid medical, dental, and long-term disability for full-time employees only; option to add vision and dependents
• 401K employee and employer contributions
• Paid time off to support you while you are out of the office
• Paid holidays so our employees can spend time with those they care about
• Employer-paid AD&D life insurance, with employee option to add supplemental life insurance