Office Assistant - Full Time

Job Title: Office Administrator

Job Type: Full-Time (M-F)

Job Location: In Office

Job Timing: Business Hours (Some Flexibility for Appointments / Start & End Times)

Job Description: We are seeking a detail-oriented and organized Office Administrator to join our team. The Office Administrator will play a crucial role in ensuring the smooth and efficient operation of our office environment. This individual will manage various administrative tasks, provide support to employees and visitors, and contribute to maintaining a positive and productive work atmosphere.

Key Responsibilities:

• General Administration:

  • Greet and assist visitors, clients, and employees in a friendly and professional manner.
  • Handle incoming calls, emails, and correspondence, directing them to the appropriate individuals.
  • Maintain office supplies inventory and place orders as needed.
  • Organize and schedule meetings, conferences, and appointments.
  • Coordinate travel arrangements and accommodations for employees, as required.
  • Handle simple customer requests.

• Documentation and Record Keeping:

  • Manage and organize both digital and physical files, ensuring proper labeling and easy accessibility.
  • Prepare and edit documents, reports, presentations, and spreadsheets as requested.
  • Assist in the preparation of contracts, agreements, and other relevant documentation.
  • Maintain confidentiality of sensitive information and documents.

• Facilities Management:

  • Monitor and ensure the overall cleanliness and tidiness of the office space.
  • Coordinate maintenance and repairs, including liaising with vendors and service providers.
  • Manage office equipment and technology, troubleshooting issues when necessary.

• Support to Employees:

  • Assist in onboarding new employees, including setting up workstations and providing orientation materials.
  • Coordinate employee events, birthdays, and celebrations to promote a positive work culture.
  • Assist with HR-related tasks, such as maintaining personnel records and managing timesheets.
  • Assist in sales by completing simple estimates.
  • Assist sales teams with organizing larger proposals.

• Data Entry and Reporting:

  • Enter and update data accurately in various systems and databases.
  • Generate regular reports as requested by management.
  • Analyze data to identify trends or opportunities for improvement
  • Assist in accounting/invoicing.

Qualifications:

• High school diploma or equivalent; additional certification or coursework in office administration is a plus.
• Proven experience in an office administration or administrative assistant role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and the ability to work well within a team.
• Problem-solving skills and the ability to adapt to changing priorities.

There are several reasons why you might want to join Turf Tech, including:

• Industry leader: Turf Tech is a well-respected leader in the turf industry, known for its high-quality products and services. Joining Turf Tech can give you the opportunity to work with some of the best professionals in the field and gain experience with cutting-edge technology and equipment.

• Career growth: Turf Tech offers many opportunities for career growth and advancement. As a growing company, there are often opportunities for employees to move up the ranks and take on new responsibilities.

• Competitive compensation: Turf Tech offers competitive pay and benefits packages to its employees, making it an attractive employer in the industry.

• Positive company culture: Turf Tech is known for its positive company culture, with a focus on teamwork, collaboration, and respect for its employees. Joining our team can give you the opportunity to work in a supportive environment where your contributions are valued.

• Training and development: Turf Tech invests in its employees, providing training and development opportunities to help them grow and develop their skills. This can include both on-the-job training and formal training programs.

• Work-life balance: Turf Tech recognizes the importance of work-life balance and strives to create a flexible work environment that allows employees to balance their work responsibilities with their personal lives.

• Impactful work: As a Turf Tech employee, you will be part of a team that is making a positive impact on the environment and the communities it serves. This can be a rewarding and fulfilling experience for those who are passionate about our local landscapes and community service.

Overall, Turf Tech can be an excellent choice for anyone who is looking to work in the turf industry and wants to join a company that values its employees and provides opportunities for growth and development.