What are the responsibilities and job description for the Secretary II position at Tuscola County?
Applications are being accepted for a full-time Secretary II position in the Tuscola County Prosecutor’s Office.
Secretary II
GENERAL SUMMARY:
Performs varied duties including but not limited to: telephonic, typing, word processing, computer, financial and clerical tasks both of an administrative and support nature. Works closely with the Prosecuting Attorney, the Assistant Prosecuting Attorneys and all other members of the Prosecutor’s Staff.
TYPICAL DUTIES AND RESPONSIBILITIES (illustrative only):
1. Receives and reviews pleadings, reports and communications and forwards them to the appropriate attorney.
2. Recognizes issues and potential issues contained within pleadings, reports and communications, and takes appropriate action to either remedy the issue, solve the issue or forwards the matter to an attorney for appropriate action or response.
3. Drafts and reviews letters, memoranda, reports, articles, minutes and other material related to specialized fields of work.
4. Prepares responses to correspondence and pleadings in accordance with established procedures.
5. Receives and processes fees and payments.
6. Accounts for accounts payable and receivable; receive and process the same.
7. Compiles reports to State, Federal and other governmental agencies for reimbursements and accounts for the same.
8. Routes incoming mail and assembles files and other materials to facilitate reply by other Staff.
9. Serves as receptionist, answers and screens telephone calls, giving appropriate information in response to public inquiries.
10. Operates computer system, typewriter, copy machine, calculator and/or other office machines.
11. Prepares, generates, serves and files (with court) all pleadings, forms, complaints, warrants, court proceedings, opinions, etc.
12. Schedules hearings with the courts; resolves schedule conflicts, recognizing the relative importance of each matter and exercises sound judgment to resolve the conflicts.
13. Arranges meetings and conferences of various officials and committees.
14. Maintains tickler files and calendar for/of reports due, appointments and various other deadlines.
15. Receives and files County records.
MINIMUM QUALIFICATIONS:
1. Possess a high school diploma or equivalent
2. Thorough knowledge of legal and office terminology
3. Ability to make important decisions in accordance with laws, ordinances, regulations and established policies
4. Completion of a junior college, business college and/or paralegal studies program with secretarial, business and/or paralegal studies is highly desirable
5. Demonstrated ability to perform in a support team capacity required
6. Excellent verbal and written communication skills required
7. Must pass a criminal background check and physical examination – including drug screen
Rate of Pay: Secretary II: $18.21 to $19.26 Per Hour Depending Upon Experience
Applications are available at www.tuscolacounty.org. Interested applicants should submit their applications and resumes via email at tuscolapa@gmail.com.
Posting Date: 02/21/2025 – Until Filled
Please no phone calls.
Job Type: Full-time
Pay: $18.21 - $19.26 per hour
Expected hours: 37.50 per week
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $18 - $19
