What are the responsibilities and job description for the Junior Executive Assistant / Personal Assistant position at Tusk Holdings?

We are seeking a collaborative, organized, and proactive Junior Executive Assistant to support a Senior Executive Assistant in managing the professional and personal commitments of a High Net-Worth Individual (HNWI).

This role is perfect for those looking to start or advance their career in executive support and operations. Gain valuable hands-on experience working closely with executive leadership and build a strong foundation for future opportunities in executive support and operational management. If you’re a detail-oriented, resourceful, adaptable individual eager to learn and contribute to the efficient management of business and personal affairs, we encourage you to apply.

As this entry-level, full-time position is to be viewed as a stepping stone into the career of executive support, we expect the employee to commit to a minimum of 18 months.

Responsibilities will be :

Assist with personal and office scheduling, travel arrangements, and general organization, including but not limited to research, price quotes, and pre-travel planning.
Maintain and organize personal and professional information, including personal and professional calendars. This includes scheduling and confirming meetings, appointments, and personal commitments.
Assist with coordinating events and completing pre-event checklists, including securing venues, price quotes, and confirming venue, tech and equipment, catering, etc.
Submitting and finalizing claims, bills, and invoices.
Book and confirm trip reservations, air and ground transportation, and activities.
Support the completion of tasks and projects, ensuring deadlines are met and providing regular progress updates.
Run errands and coordinate special occasions.
Offer in-office support including in-office kitchen inventory and stocking management, office supply management, conference room management, and other office space needs.
Support personal household management, including but not limited to deliveries and orders.

Expectations for this position include :

The ability to maintain full confidentiality at all times : this is a sensitive position.

Must be in the office Monday through Thursday with flexible availability on Fridays, weekends and evenings as needed.

Be able to commit a minimum of 18 months to this position.

Strong written and verbal communication skills are a must.

Excellent organizational and time management skills.

Ability to multitask and prioritize in a dynamic environment.

High attention to detail with a proactive, can-do attitude.

Familiarity with Microsoft Office Suite and G-Suite.

Preferred prerequisites :

2-4 years prior experience in an administrative or support role is preferred, but not required. Recent graduates or individuals transitioning into executive support roles are encouraged to apply.

Bachelor’s degree or equivalent experience in business administration, management, or a related field preferred.

Benefits for this position include :

Hybrid work environment

2 weeks of paid vacation

100% covered premiums for medical, dental, vision under the company’s HDHP; with dependents and spouses, 50% covered

Covered cell phone service

The salary for this position is $66,300-$100,000.

If you require reasonable accommodation to participate in this hiring process, please direct your inquiries to Evanie Peters, HR Generalist at evanie@tuskholdings.com. Please include the job title you are applying to in the subject line. Only requests related to accommodations will be responded to.

Salary : $66,300 - $100,000

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Junior Executive Assistant / Personal Assistant

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