What are the responsibilities and job description for the Administrative Assistant position at Tuskegee University?
Position Information
Position Title
Administrative Assistant
Status
Full Time
Job Summary
The Department seeks a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
Essential Job Duties
- Providing support to our managers and employees
- Assisting in daily office needs and managing departmental general administrative activities.
- Maintaining office inventory; managing purchase orders, invoices, and account balances.
- Scheduling and coordinating meetings and events
- Providing budgetary assistance
- Processing and routing paperwork, drafting correspondence, maintaining files.
- Assisting faculty with research grants submissions.
- Assisting phone inquiries and student inquiries regarding faculty contact and curriculum.
Qualifications (Education, Experience and Specialized Training)
- Some College experience or equivalent certification
- Minimum of five years of experience in clerical office work
- Proficiency in computer programs: Word, Excel and Office
Preferred Job Qualifications
- Bachelors degree
- Experience working with college students
Physical Demands
- Some travel and very light lifting to set up recruitment events.
- Ability to operate standard office equipment
- Ability to walk short distances
- Ability to lift and carry parcels, packages and other items
- Ability to view a computer terminal
Skills and Attributes
Knowledge:
- Microsoft Suite- PowerPoint, Word, Excel
- Budgeting
- Typing and editing
Skills:
- Excellent record keeping skills
- Excellent telephone skills
- Strong interpersonal skills
Posting Detail Information
Posting Number
S773
Will this position required travel?
Yes
Will this position required night, weekend, and after hour work?
Yes
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
12/18/2024
Close Date
03/18/2025
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
- Tuskegee University employment application
- Cover Letter
- Resume/CV
- Recommendation letters
- Copies of unofficial transcripts.
- Please note that official transcripts(s) will be required upon hire
Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/2600
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