Office Manager

Frontier-Kemper, a Tutor Perini Company, is seeking an Office Manager to join our Kensico-Eastview Connection Tunnel Project in White Plains, New York.

About Frontier-Kemper

Excellence in Underground and Heavy Civil Construction

At Frontier-Kemper, we specialize in heavy civil construction and underground mine development. We are known for our expertise in the engineering and construction of deep shafts and tunnels of all sizes and complexity. Our goal is to be the industry’s best source, and best value, for complete turn-key construction, engineering and design-build services and related products.

Frontier-Kemper Constructors is the general contractor for the Kensico-Eastview Connection Tunnel Project. The scope of the approximately $1.1 billion contract entails the construction of a new deep rock tunnel between the Kensico Reservoir and the Catskill/Delaware Ultraviolet (CDUV) Light Disinfection Facility, both in Westchester County, New York. The new tunnel will provide an additional means of conveying water between the Kensico Reservoir and the CDUV Facility, enhancing operational resiliency and redundancy for New York City’s water supply system.

Extraordinary Projects need Exceptional Talent

DESCRIPTION:

As an Office Manager at Frontier-Kemper, reporting to the Project Manager, you will have the opportunity to:

• Support project managers in tracking construction milestones and deadlines.

• Schedule meetings, prepare agendas, and take minutes during project meetings.

• Manage daily office operations, ensuring smooth workflow and organization.

• Handle correspondence, emails, and phone calls, acting as a point of contact for internal and external stakeholders.

• Process invoices, purchase orders, and expense reports for approval.

• Review invoices for proper approvals and coding and process invoices.

• Review invoices for proper approvals and coding and process invoices.

• Assist with payroll processing, including tracking employee hours and submitting timesheets.

• Oversee office maintenance and ensure a well-organized workspace on-site.

• Assist in planning and coordinating office-related activities on the construction site.

• Act as a liaison between office and field staff to streamline communication.

REQUIREMENTS:

• 4 years of experience in office management \ administration support for a heavy civil construction company.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software (Procore, Bluebeam, e-Builder or similar).

• Previous experience with JD Edwards or any integrated accounting system

• Subcontract Management and financial report maintenance experience highly desired.

• Familiarity with construction processes, documentation, and terminology.

Expected salary range for this position is $80,000 – $110,000 depending upon experience

Frontier-Kemper builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future.