What are the responsibilities and job description for the Personal Assistant / Office Manager position at Tutti Quanti, LLC?
Our client, a retired entrepreneur with a dynamic lifestyle based in Malibu, California, is seeking a tactical and resourceful Personal Assistant / Office Manager to seamlessly manage both personal and business operations. This role requires someone who thrives in fast-paced environments, effortlessly navigates shifting priorities, and understands the nuance of supporting the unconventional life of a high-net-worth individual or celebrity. Success in this position hinges on the ability to anticipate needs, read between the lines, and execute with precision-often managing what isn't explicitly said as much as what is. From coordinating complex travel and overseeing multi-property logistics to managing vendor relationships and synchronizing personal and professional calendars, this role demands a detail-oriented, adaptable professional who excels at balancing structure with flexibility.
Adaptability, resourcefulness, and resilience under pressure are key to navigating the dynamic demands of this role. Working closely with our client and his family, you'll bring a warm, engaging presence paired with sharp instincts, ensuring every detail is handled with discretion, efficiency, and a personal touch.
Day-to-Day as our Personal Assistant / Office Manager
- Assist with calendar planning, scheduling both business meetings and personal events
- Create personalized, day-to-day itineraries as needed
- Coordinate various large-scale events of 20-100 attendees, including managing vendor contracts, event budget and receipt reconciliation, venue selection, directing event team and communication surrounding events
- Plan, execute, and manage personal travel for family and friends, including packing and unpacking of personal items and equipment, and maintaining constant contact and availability as trips are in progress
- Execute all dining and event reservations, car services and rentals
- Travel from office to personal residence no less than once per week, and other properties as needed
- Office management, providing support in all administrative duties - Tesla work vehicle provided!
- Maintenance of extensive wine collection, inventory, and cellar maintenance
- Routinely maintain existing inventory of photography equipment, as well as all personal vehicles
- Miscellaneous additional time-sensitive tasks as needed : personal errands, researching topics of interest
What you Bring as our Personal Assistant / Office Manager
Our client offers a generous base salary of $100K plus end of year bonus $25K (with contingencies), benefits, PTO and 401(k)
Salary : $25,000 - $100,000
