Project Administrator

Project Administrator

TW Constructors (TWC)

Full Time

St. Louis, MO

About Us:

TW Constructors has been a leader in design/build construction, interior renovations, and construction management in the St. Louis market for over 20 years. Recognized as the Largest Minority Owned Business Enterprise in the area, our team is committed to excellence throughout the construction process. Founded on principles of collaboration and success, we focus on supporting our clients’ objectives for project longevity, sustainability, and community impact. Our extensive network of personnel, subcontractors, and vendors ensures every detail is considered from project conception to completion, including budgeting, scheduling, and construction. At TW Constructors, we build more than facilities, we build community support and success.

The Role:

The Project Administrator will provide project document coordination and recording throughout the Bid, Design, construction and closeout process. They will keep in frequent contact with the design team, project management, peer reviewers, joint venture partners, and subcontractors to determine document flow and responsibility to maintain TWC procedural standards while customizing and improving on these standards as required by each project. The Project Administrator will be a project specific point person for construction documents including drawings, contracts, and change orders. They will be responsible for logging these documents and distributing them to the Project Team.

Responsibilities:

• This is an on-site position
• Type, assemble, organize, file, and distribute project meeting minutes, bid packages, submittal packages, drawings, RFIs, contracts, change orders, and other project related items
• Embrace Company culture, values, and activities
• Act as liaison between project staff and others
• Assist and support Project Safety Team with reports, programs and correspondence
• Assist as needed with staff support and as cleared through the Project Manager or Senior Staff
• Assist superintendents inputting the Daily Construction Reports, update and maintain log of DCR’s
• Compose and/or edit /distribute letters, memos, reports and other correspondence
• Keep track of when recurring reports are due and meetings scheduled including participants
• Prepare written correspondence for project staff (emails, memos, presentations, etc.)
• Prepare packages for Federal Express, UPS or Messenger
• Order and maintain sufficient supplies for FedEx, UPS, etc.
• Incoming / Outgoing mail and carrier services and logs
• Call for courier and reprographics dispatch
• Coordinate staff functions when requested. Order food, room set-up/clean up
• Keep common areas clean and organized
• Conduct daily evaluation of conference areas and make sure all staff are trained in the utilization of conference areas
• Maintain team calendar including vacations, schedule/confirm meetings
• Maintain conference room calendar; coordinate with meeting schedules
• Maintain project team, seating and staff phone list
• Ensure trade side of office conforms to plan and is maintained
• Assist in format and content of project specific reports as requested
• Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts and change orders, etc.
• Request, assemble and submit the closeout documents to the owner and to archive
• Maintain organized and detailed project record electronic filing of documents and email correspondence
Some travel may be required

Qualifications:

• Two-year degree in business administration or related experience preferred
• Experience in the construction industry is a plus
• Excellent computer skills, including proficiency in Prolog Manager or other document management system, Word, Excel, and Outlook… and willingness to regularly update skills
• Excellent communication skills, both oral and written
• Excellent listening skills with attention to detail
• Efficient quality of work
• Able to be flexible with work hours
  
• Design-Build experience is ideal
• Active jobsite experience
• Some ability to interpret blueprints, specifications, inspection reports, etc. is a plus
  
• Strong computer skills, including proficiency in Microsoft Project, Word, Excel, and Outlook
• Willingness to regularly update skills
  
• Excellent communication skills, both oral and written
• Excellent listening skills with attention to detail
  
• Motivated, hardworking, Team Player
• Highly entrepreneurial and self-motivated, with the ability to work equally well on own as well as in a team environment
• Ability to walk the job site
  
• Must be able to multitask and prioritize responsibilities
  
• Ability to lift objects at least 25lbs.
• We are a drug free work place, must be able to pass pre and random drug tests
• Self-motivated and able to lead and motivate team members
• Thoughtful and confident decision-making skills with high ethical standards
• Good verbal and written communication skills
• Good interpersonal skills and a high level of professionalism
• Problem solving skills and the ability to think and react quickly under pressure
• Service-oriented approach in working with owners, co-workers, and any joint venture partners
• Strong attention to detail and high level of organization
Reliable, dependable and professional with a strong sense of urgency

Why TW Constructors:

TW Constructors is committed to an inclusive and safe work environment that makes people feel connected and reach their full potential. We work with people that are committed to a diverse and welcoming environment that all can feel connected and see themselves represented at every level of our Company. We strive to be Leaders in the communities that we do business. We are one of the fastest growing construction firms in the nation, and continue to grow year after year. If You are set to take your career to the next level…

Come join the TW CONSTRUCTORS TEAM!

• Career Advancement - Our company believes in promoting within.
• Benefits Package - Health, Dental, Vision, 401K Match, Life Insurance, and more!
• Headquarters Highlights - In-Office Gym, Personal Training Classes, Yoga Classes, Massage Therapist, Game Room
• Company Culture - We have a fun and lively work atmosphere! We promote Work-Life Balance, Safety, sponsor Team Activities, promote Physical and Mental Health.
• TW Constructors is the Fastest-Growing Contractor in St. Louis.
• TW Constructors is the Largest MBE Construction Firm in St. Louis.
• DID YOU KNOW TWC is Ranked #34 Top Data Center Construction Firms - BD C!
• DID YOU KNOW TWC is Ranked #74 Top Healthcare Construction Firms - BD C!
• DID YOU KNOW TWC works on creative, complex, award-winning, high-profile, hyper scale, mission critical data center facilities!
• TWC and its Affiliates have job sites Nationwide!
• TWC and its Affiliates offer GREAT BENEFITS for their employees and families.
• Come be a part of our exciting growth!
No need for a recruiter we, will keep all applicants confidential.

Compensation & Benefits:

• Competitive Annual Salary: Based on qualifications, skills, training, experience, and location.
• Discretionary Annual Bonus: Subject to company performance and individual contribution.
Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

TW Constructors is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category.

TW Constructors is a background screening, drug-free workplace. Both of these requirements will be partial determination of final result in hiring.

TW Constructors does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of

TW Constructors without a prior written search agreement will be considered unsolicited and the property of TW Constructors.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.