Payroll

TWENTY-NINE PALMS BAND OF MISSION INDIAN

ESSENTIAL DUTIES AND RESPONSIBILITIES :

The requirements listed below are representative of the knowledge, skill, and / or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission statement.
• Responsible for the execution, coordination, and oversight of daily payroll operations.
• Managing the design, implementation, administration, governance, and ongoing operations of the company’s payroll and certified payroll reporting.
• Develops and implements approved departmental payroll policies and procedures.
• Improves on current processes / procedures for accuracy, efficiency to align with company’s strategies and objectives.
• Ensures a timely and accurate submission of local, state, and federal tax reporting and deductions.
• Maintains compliance with both state and federal hour / wage regulations.
• Ensures all systems and internal controls adequately support the full-cycle payroll processes, employment taxes, applicable labor laws, reporting, prevailing wage.
• Audits and improves on payroll procedures including; earning, garnishments, tax withholdings, etc.
• Ensure timely and accurate submission of all relevant federal, state and local tax reporting and deductions.
• Assist with insurance policy renewals, claims, certificates of insurance, budget planning and risk minimization programs.
• Monitor and report on key performance, accuracy on metrics, and department targets / goals.
• Responsible for maintaining confidential records including both payroll and employee information in a secure location.
• Functions as primary contact for internal, state, federal, HR, and Payroll audits.
• Prepare entries to accounts such as general ledger accounts, documenting payroll accounting activity.
• Direct compilation and preparation of other payroll data such as hours worked, pension and insurance costs, and 401k plan.
• Assist with insurance policy renewals, claims, certificates of insurance, budget planning and risk minimization programs.
• Works with the Finance department, Legal, Human Resources, and / or external vendors / consultants on completion of internal / external audits.
• Ensure compliance of tax reconciliation, filling returns, and W-2 issuance.
• Maintain excellent communications with all VPs, Directors, and Managers.
• Ensures accurately balancing payroll accounts after resolving discrepancies.
• Comprehensive understanding of forecasting, budgeting, scheduling, productivity, inventory controls (if applicable), P&L analysis, and cost controls.
• Prepare necessary data for the budget in area of responsibility; project annual costs and monitor actual results; take corrective action where necessary.
• Keep abreast of competitive changes including industry trends and local competitive set.
• Develop, maintain and nurture a positive work environment.
• Responsible for maintaining a disciplined environment and implementing practices that promote safety, quality and productivity.
• Coordinate and supervise training, assignments, and development of subordinates.
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Able to make difficult decisions in a fair and honest manner.
• Strong verbal and written communication skills.
• Perform any other duties that may be assigned from time to time.

SUPERVISORY RESPONSIBILITIES :

Manage directly and indirectly all employees of the Payroll Department.  Adhere to the Tribal organization’s policies, procedures and applicable laws.

Responsible for the overall direction, coordination, and evaluation of this unit.

Carry out supervisory responsibilities which include but are not limited to; interviewing and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EDUCATION AND EXPERIENCE (MUST BE DOCUMENTED) :

CERTIFICATION, LICENSES AND ANY ADDITIONAL REQUIREMENTS :

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 10 pounds and / or push, pull up to 25 pounds. The employee is occasionally required to use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employees may be occasionally required to work in low light conditions and may be exposed to loud noise for extended periods.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

INDIAN PREFERENCE ACT :

The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA :

1.  Tribal Members

2.  Other Native Americans

3.  All other ethnic groups

Employment Type : Full Time

Bonus / Commission : No