What are the responsibilities and job description for the Accounts Payable Coordinator position at Twin Cities PBS?
POSITION SUMMARY :
TPT is excited to share we are seeking an Accounts Payable Coordinator to join our finance team! This role prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. This position also reviews purchase orders, statements, and invoices to verify amounts owed. The role is responsible for maintaining and reconciling the accounts payable ledger along with responding to vendor inquiries and resolving any discrepancies in billing and payments. The position also processes requests for employee expense reimbursements, completes work in an accurate manner and expert accounting and administrative support provided in a professional, innovative manner to employees, external guests, and vendors.
Hourly Pay Range : $26.50 to $29.60 (depending on qualifications) in addition to benefits.
Hybrid Work Environment : Candidates must live in or be willing to relocate to the Twin Cities Metro area and report to onsite office three days per week.
MAJOR AREAS OF RESPONSIBILITY :
ACCOUNTS PAYABLE PROCESSING (90% OF TIME)
- Build collaborative relationships to ensure a smooth AP experience for all.
- Analyze incoming invoices for proper online documentation of purchase order and receiving.
- Create vendor profiles in AP system for review including verifying W9 information and completing SAM searches.
- Data entry of all vendor invoices into the AP and accounting systems to assure timely processing of information.
- Process and execute check, EFT, ACH and credit card payments for vendors based on work completed so payments are received by the due date on invoices and ensure good credit standing is maintained.
- Process and reconcile employee reimbursements using the Concur system.
- Respond to inquiries and resolve staff and vendor issues in a timely manner including managing the AP email inbox.
- Train staff on AP policy and procedures including MetaViewer and Concur reimbursement.
- Review, prepare, and record AP related month-end close and year-end cutoff accruals.
- Manage paper and paperless record retention for AP in accordance with established policies.
- Review, prepare, and process 1099s annually before the IRS deadline.
- Prepares and files Unclaimed Property annually.
FINANCE ADMINISTRATIVE SUPPORT, INTRANET (5% of time)
OTHER DUTIES AS ASSIGNED (5% of time)
QUALIFICATIONS
REQUIRED EXPERIENCE
PREFERRED EXPERIENCE
KNOWLEDGE, SKILLS AND ABILITIES :
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Salary : $27 - $30
