Project Coordinator

TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.

Job Summary

TYLin City Solutions are seeking a detail-oriented and proactive Project Coordinator to support the successful execution of large-scale contracts with multiple task orders and subconsultants. This role will provide critical coordination assistance to the project management team including clear, timely communication with the client. The ideal candidate will have strong organizational skills, a proactive mindset, and experience with invoicing, accounting, subconsultant management, and tracking project schedules.

This position will be based at the TYLin City Solutions office at 322 Eighth Avenue in New York City.

Responsibilities & Qualifications

Key Responsibilities:

• Assist Project Managers in issuing and managing subconsultant agreements.
• Manage, complete, and track contract paperwork.
• Review and verify subconsultant invoices for accuracy and compliance with contractual terms.
• Prepare and submit invoices in coordination with project managers, including detailed review of approved contract rates and compiling backup documentation.
• Track and follow up on accounts receivable (AR) to ensure timely payments.
• Support the opening and closing of task orders, ensuring proper documentation and approval.
• Monitor and track task order budgets, rate rosters, DBE/MWBE participation, and expiration dates.
• Assist with tracking and processing change orders, ensuring they are properly documented and communicated.
• Coordinate with internal teams and subconsultants to resolve any issues or delays.
• Generate reports and updates on project progress, financial status, and milestone tracking for management review.

Qualifications:

• Bachelors degree in Business Administration, Construction Management, or a related field (or equivalent experience).
• 4 years of experience in project coordination, preferably in construction or engineering projects involving multiple task orders and subconsultants.
• Experience with invoicing, accounts receivable, and tracking project finances, preferably in Deltek.
• Excellent communication and interpersonal skills, with the ability to work with multiple stakeholders, including subconsultants, clients, and internal teams.
• Strong organizational and spreadsheet skills with attention to detail and the ability to manage multiple priorities effectively.

Additional Information

TYLin is committed to pay equity. As part of that commitment, we have provided the base compensation range of $85,000 - $115,000 annually for this position and local market. We recognize that each candidate brings a unique set of skills, experience, education and competencies to the table that will be reflected in our offer. TYLin is proud to offer exciting career development opportunities.

TYLin offers a comprehensive total rewards package. Our benefits may include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.

We encourage all candidates to explore our total rewards offering.

TYLin is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.