Procurement Administrator

Duties

This position also conducts research, reviews, analyzes, audits data, and develops a variety of organizational, financial, budgetary, statistical, and/or operational reports for the purpose of analyzing operations, administering budgets, improving operations, and providing recommendations to senior management.

The incumbent will perform procurement activities requiring advanced knowledge of procurement policies and practices; such as preparing complicated specifications, negotiating service contracts, and preparing significant and large purchase orders.

Responsibilities

The Procurement Administrator performs a variety of duties and responsibilities that include, but are not limited to, the following:

• Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases.
• Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds. Review accounting records of each functional allotment and reconcile accounts. Ensure that accounts have funds available for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures.
• Adhere to the Guide to Judiciary Policies and Procedures and Judiciary Procurement Program Procedures on procurement practices. Adhere to the court unit's internal control procedures.
• Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests. Update the inventory listing of property and conduct inventory reconciliations.
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as their reputation and history. Prepare specifications, solicitations, and requests for qualifications/proposals; research products and equipment; prepare product/equipment specifications. Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.
• Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Recommend cyclical replacement of accountable property.
• Maintain Contracting Officer certification by completing biennial continuing education requirements as certified by the Procurement Liaison Officer. As Contracting Officer, process and sign purchase orders and contracts for the purchase of products and services. Ensure purchase is authorized, funding is available, the appropriate delegations of authority exist, and adequate competition took place in accordance with the estimated dollar value of the procurement. Provide contract administration and oversight. Track expenditures.
• Ensures files are established and maintained for every solicitation, contract, and purchase action, and are in compliance with the Guide to Judiciary Policy.
• Collect, review, audit, and analyze data and information, such as court operations, activities, budget and financial data, and other similar statistical data. Develop a variety of reports based on historical and current data, including statistics on procurement activities.
• Review procurement expenditures of departments to ensure compliance with budget.
• Establish and maintain sound professional relationships with suppliers. Resolve issues (e.g. pricing, quality, timing, claims, contract disputes, etc.) associated with terms and conditions of service agreements.
• Perform and coordinate administrative, technical, and professional work related to day-to-day building management issues, space planning, and space and facilities projects, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls and conducting inventories.
• Conduct research, review, analyze and audit data, and develop a variety of organizational, financial, budgetary, statistical, and/or operational reports for the purpose of analyzing operations, administering budgets, improving operations, and providing recommendations to senior management.
• Provides backup support in travel coordination by processing travel vouchers and travel authorizations, communicating with staff and responding to questions, problems, or insufficiencies with voucher submissions and status of voucher payments, and collaborates with other court units and agencies, as needed.
• Performs other duties as assigned.

Requirements

Conditions of Employment

As part of the recruitment process, final candidates for the position will undergo a preliminary background investigation completed by the U. S. Probation Office. Fingerprints will be taken, and a criminal records check will be conducted using nationwide databases. A credit check will also be conducted. The candidate's past job performance and professional/personal conduct will be reviewed and considered.

As a condition of employment, the selected candidate may also be required to complete a 10-year background investigation coordinated by the Administrative Office of the U.S. Courts and will then be subjected to re-investigation every five years, thereafter. The investigation includes a fingerprint check through the FBI, as well as a check of financial and credit records. Any position offer will be considered provisional until a full suitability determination can be made. All Court employees are required to adhere to a Code of Conduct for Judiciary Employees.

The United States Probation Office, District of Nevada, is part of the Judicial Branch of the U.S. Government. All applicants must be U.S. citizens or permanently eligible to work in the United States. The Federal Financial Management Reform Act requires direct deposit of federal wages.

How You Will Be Evaluated

• Benefits

  Review our benefits

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for the Procurement Administrator position, qualified candidates are required to submit the following in one pdf document in the following order:

  • Cover letter - Addressed to Chief U.S. Probation Officer Sarah R. Johnson, 300 South Las Vegas Blvd, Las Vegas, Nevada 89011. *The cover letter should be no longer than two pages and include information highlighting your knowledge, skills, experience, and ability to effectively perform the duties required for this position,
  • Resume,
  • AO-78, Application for Judicial Branch Employment (AO 78) or download at https://www.nvp.uscourts.gov/,
  • Last two (2) performance evaluations or two (2) professional letters of recommendation.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  Submit application as a single.pdf file to: careers@nvp.uscourts.gov.
  
  Title the pdf document as follows: Last Name, First Name-2025-08-Procurement Administrator. Please email the single pdf document, to careers@nvp.uscourts.gov. Applications are limited to the first 150 applicants.
  
  Failure to submit the documents in one pdf document, will result in immediate disqualification. Incomplete applications will not be considered, retained, or returned. Only one application per candidate will be accepted.

  Agency contact information

  Human Resources

  Email

  careers@nvp.uscourts.gov

  Address

  United States Probation Office, District of Nevada
  300 Las Vegas Boulevard South
  Suite 1200
  Las Vegas, NV 89101-5813
  US

  Next steps

  Only qualified applicants will be considered for this position. Due to the volume of applications, the U. S. Probation Office will only communicate with those individuals invited for personal interviews, which will be held in Las Vegas, Nevada. The U. S. Probation Office reserves the right to amend or withdraw this announcement with or without written notice to applicants. If a subsequent vacancy of the same position becomes available within a reasonable time of the original announcement, the Chief U.S. Probation Officer may elect to select from the original qualified applicant pool.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

Clarification from the agency

The U.S. Probation Office, District of Nevada, currently employs a staff of 46 professionals dedicated to supporting the court's mission of being accountable, responsible, and fostering a collegial environment. The duty station for this position is Las Vegas, Nevada.