What are the responsibilities and job description for the Administrative Support Assistant position at U.S. Department of the Interior?
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Duties
Requirements
Conditions of Employment
You must be a U.S. Citizen or U.S. National.
You must be suitable for federal employment, determined by a background investigation.
You must submit a resume and supporting documentation (see Required Documents).
This position is designated as a Non-Sensitive low-level position and requires a fully completed and favorably adjudicated National Agency Check with Inquiries (NACI). You must submit eligibility documents for veterans consideration (see Required Documents).
The Bureau of Reclamation has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisory approval.
Who May Apply:
In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the education and/or specialized experience requirement - this information must be clearly supported in the resume.
Specialized Experience: One year of specialized experience which includes: processing a variety of Information associated with central files, drawing records, and library services. Manage correspondence, employee travel, personnel requests, records and files management, time and attendance, office automation systems to prepare special reports, and referring phone calls and visitors; edit and reformat electronic drafts, update or revise existing databases or spreadsheets, merge, and sort data. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 01/16/2025.
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Additional information
You may be required to serve an initial probationary period.
Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval.
DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/
This position is designated as a LOW RISK position. It requires a fully completed and favorably adjudicated SF85 Background Investigation (T1 or equivalent) that is current (within the last 5 years). This is a condition of employment.
Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov
This is a bargaining unit position represented by National Federation of Federal Employees (NFFE).
Additional vacancies may be filled using this job announcement.
Read more
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Category rating and selection procedures will be used to evaluate applications from this announcement. If an applicant meets the basic qualification requirements, his/her on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of his/her experience, education, training, etc., for placement in one of the following categories: 1) Best Qualified, 2) Well Qualified, and 3) Qualified. Qualified candidates will be assigned a numerical score on a scale of 70-100. The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). The assessment questionnaire will take approximately 30 minutes to complete.
Your Qualifications Will Be Evaluated Based On Your Application Materials (e.g., Resume, Supporting Documents), The Responses You Provide To The Application Questionnaire, And The Result Of The Additional Assessments Required For This Position. You Will Be Assessed On The Following Competencies (knowledge, Skills, Abilities, And Other Characteristics):
The application questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12657235
Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered.
For evaluating the quality of candidates for referral to the selecting official, a three-phased process will be used.
Phase 1: Applicant resumes will be reviewed by Human Resources to ensure they meet the basic qualification requirements (see definition of specialized experience). If applicants meet basic qualifications, they will continue on to the second phase and will be given an interim score based on the application questionnaire, which will take the applicant approximately 30 minutes to complete when initially applying. With information received from the application questionnaire in the first phase, applicant's will be evaluated on the Competencies listed above.
Phase 2: Candidates who pass the first phase will be have their resumes reviewed by a Subject Matter Expert(s) (SME) against the competencies listed above, the SME will review and score the resumes.
Duties
- Receives office visitors and telephone calls.
- Answers routine inquiries or refers to appropriate staff member.
- Uses automation equipment and software to prepare correspondence, reports, and graphics.
- Tracks credit card billing account records and reviews statements for accounting data and accuracy.
- Prepares travels Authorizations and vouchers and makes travel arrangements.
- Uses financial and travel automated systems to make travel arrangements, prepare travel orders and travel vouchers.
- Reviews vouchers and supporting documents for compliance with regulations.
- Prepares time and attendance reports.
- Maintains a variety of time and attendance data, labor costs records, overtime and leave requests in accordance with established guidelines.
- Provides guidance to employees on time and attendance coding.
Requirements
Conditions of Employment
You must be a U.S. Citizen or U.S. National.
You must be suitable for federal employment, determined by a background investigation.
You must submit a resume and supporting documentation (see Required Documents).
This position is designated as a Non-Sensitive low-level position and requires a fully completed and favorably adjudicated National Agency Check with Inquiries (NACI). You must submit eligibility documents for veterans consideration (see Required Documents).
The Bureau of Reclamation has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisory approval.
Who May Apply:
- Career Transition Assistance Plan (CTAP)
- Interagency Career Transition Assistance Plan (ICTAP)
In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the education and/or specialized experience requirement - this information must be clearly supported in the resume.
Specialized Experience: One year of specialized experience which includes: processing a variety of Information associated with central files, drawing records, and library services. Manage correspondence, employee travel, personnel requests, records and files management, time and attendance, office automation systems to prepare special reports, and referring phone calls and visitors; edit and reformat electronic drafts, update or revise existing databases or spreadsheets, merge, and sort data. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 01/16/2025.
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Additional information
You may be required to serve an initial probationary period.
Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval.
DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/
This position is designated as a LOW RISK position. It requires a fully completed and favorably adjudicated SF85 Background Investigation (T1 or equivalent) that is current (within the last 5 years). This is a condition of employment.
Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov
This is a bargaining unit position represented by National Federation of Federal Employees (NFFE).
Additional vacancies may be filled using this job announcement.
Read more
- Help Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Category rating and selection procedures will be used to evaluate applications from this announcement. If an applicant meets the basic qualification requirements, his/her on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of his/her experience, education, training, etc., for placement in one of the following categories: 1) Best Qualified, 2) Well Qualified, and 3) Qualified. Qualified candidates will be assigned a numerical score on a scale of 70-100. The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). The assessment questionnaire will take approximately 30 minutes to complete.
Your Qualifications Will Be Evaluated Based On Your Application Materials (e.g., Resume, Supporting Documents), The Responses You Provide To The Application Questionnaire, And The Result Of The Additional Assessments Required For This Position. You Will Be Assessed On The Following Competencies (knowledge, Skills, Abilities, And Other Characteristics):
- Clerical
- Customer Service (Clerical/Technical)
- Oral Communication
- Writing
The application questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12657235
Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered.
For evaluating the quality of candidates for referral to the selecting official, a three-phased process will be used.
Phase 1: Applicant resumes will be reviewed by Human Resources to ensure they meet the basic qualification requirements (see definition of specialized experience). If applicants meet basic qualifications, they will continue on to the second phase and will be given an interim score based on the application questionnaire, which will take the applicant approximately 30 minutes to complete when initially applying. With information received from the application questionnaire in the first phase, applicant's will be evaluated on the Competencies listed above.
Phase 2: Candidates who pass the first phase will be have their resumes reviewed by a Subject Matter Expert(s) (SME) against the competencies listed above, the SME will review and score the resumes.
