Executive Assistant to the Clerk of Court

Position Overview:

The Executive Assistant to the Clerk performs essential work for the executive management team of the U.S. District Clerk’s Office for the Northern District of Texas. The Northern District of Texas encompasses 100 counties across north central and west Texas and has seven places of holding court. The Clerk’s Office provides professional administrative and operational support to enable the Court to fairly and impartially administer justice within the jurisdiction conferred by the Constitution and Congress.

The Executive Assistant reports directly to the Clerk of Court, who is a court officer statutorily appointed by the judges of the District Court. The Executive Assistant performs duties as assigned by the Clerk, and serves as the Clerk’s liaison to judicial staff, staff in federal agencies, attorneys, and the public. The Executive Assistant also assists in formulating and monitoring the strategic plan for the Clerk’s Office, oversees executive records management, assists with planning and executing district-wide court functions, maintains the Clerk’s calendar, prepares correspondence and other materials, edits materials prepared by others for the Clerk’s signature for accuracy, proper grammar, and spelling, arranges travel and prepares travel vouchers for the Clerk in accordance with policies and regulations, identifies and resolves travel problems and inquiries, and prepares, files, and certifies official paperwork on behalf of the Clerk. Additionally, the Executive Assistant provides staff support to various committees as assigned.

Requirements:

This position requires work to be performed in the office. Telework may be permitted after six months on a limited basis. Expert Excel and PowerPoint skills are required. A notary license will be required, and fees for obtaining and maintaining the license will be reimbursed. Personal and professional references will be checked before an offer is extended to a candidate. Only applicants who are United States citizens or lawful permanent residents seeking U.S. citizenship may be considered. Employment will be contingent on a successful background investigation by law enforcement agencies and a credit check. Additionally, qualified candidates will possess the following qualifications:

• Decisive Judgment: Makes good decisions in a timely and confident manner.

• Adaptable Work Style: Quickly restructures tasks and priorities as the needs of the Clerk’s Office change; anticipates turns of events and pro-actively takes action to avoid any negative consequences.

• Organizational Skills: Organizes and plans work according to the needs of the Clerk’s Office by defining objectives and anticipating needs and priorities.

• Productiveness: Maintains a high level of commitment to personal performance.

Takes initiative to undertake new programs and projects to meet critical needs.

• Resilience: Effectively deals with work related problems, pressure, and stress in a professional and positive manner. Demonstrates emotional maturity.

• Teamwork and Collaboration: Effectively works and collaborates with others toward a common goal. Builds trust and understanding through networking and developing partnerships.

• Interpersonal Communication Skills: Communicates clearly and effectively with people inside and outside of the Clerk’s Office. Demonstrates skill in written and oral communications, including writing original documents as well as editing and proofreading documents written by others for accuracy, grammar, punctuation, and style.

• Functional Acumen: Has the skills, knowledge, and abilities necessary to: maintain an administrative electronic records system that is both comprehensive and properly indexed; prepare accurate reports; draft and edit professional presentation packets; and successfully manage projects. Is proficient in the use of word-processing, spreadsheet, and presentation software programs. Maintains awareness of current emerging technologies that have potential to improve individual effectiveness. Applies technological solutions to improve work, processes, and customer service.

• Analytical Thinking: Works to understand complex situations, issues, and problems by breaking them down into smaller pieces. Follows a step-by-step approach while anticipating implications or consequences of a decision or problems that might occur.

• Appreciation of Diversity: Views differences as an asset and demonstrates understanding and sensitivity to individual differences. Does not engage in intolerant or prejudiced behavior or speech.

• Integrity: Upholds a high standard of fairness and ethics in everyday words and actions.

• Discretion: Recognizes the sensitivity of information and maintains confidentiality.

Specialized Experience:

Seven years of progressively responsible experience in a court or professional work environment is required. A bachelor’s degree may be substituted for up to two of these seven years.

Education Requirements:

A bachelor’s degree from an accredited college or university in political science, government, public administration, business administration, or a related field is preferred.

Benefits:

Employees of the U.S. District Court are entitled to benefits which include health andlife insurance programs, scheduled holidays, and periodic salary increases. Training opportunities are also offered, and employees are encouraged to participate in job specific training. The Court is not authorized to reimburse candidates for travel or moving expenses.

The Court is an Equal Opportunity Employer:

The Court reserves the right to modify the conditions of this job announcement, to withdraw the announcement, or to fill the position sooner than the closing date without prior notice. The U.S. District Court requires employees to adhere to a Code of Ethics and Conduct. This court provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and interviewing process, please notify the local human resources representative. Decisions on granting reasonable accommodations will be made on a case-by-case basis.

Job Type: Full-time

Pay: $73,161.00 - $104,525.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $73,161 - $104,525