What are the responsibilities and job description for the Administrative Specialist position at U.S. Federal Solutions Inc?
U.S. Federal Solutions, Inc. (USFS) is a management consulting firm with offices and staff in the DC metro area. USFS offers competitive salaries and the full suite of employer-paid benefits including a 401k Plan with employer-matching contributions. USFS was founded in 2010 and provides strategic planning, performance management, program management, and administrative support services to federal and state governments.
Position Overview :
We are seeking an Administrative Specialist to provide administrative support to our U.S. Government client in Washington, DC.
Qualifications :
US Citizenship is Required
Experience with Concur required
Minimum of 5 years of applicable experience supporting the Federal Government
Requirements
Familiar with the federal government culture, and customs, and understands agency-related processes.
Manage and maintain calendars for senior leaders.
Plan, coordinate, and organize events, as directed by the Government.
Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office / agency.
Submit presentations in the requested format(s) within the prescribed time frame(s).
Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division.
Field calls and visitors to the front office, directorates, and divisions.
Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.
Assist with video teleconferences (VTCs), SharePoint sites, etc.
Monitor and track correspondence to ensure assigned suspense requirements are met.
Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence.
Maintain files and records systems in accordance with approved guidelines.
Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments.
Assist with official organizational ceremonies and engagements, international and industry-specific presentations.
Proficient with Outlook, Teams, Word, Excel, and PowerPoint
Office Hours :
0800 to 1700 Monday through Friday
Hybrid with work on site in Washington D.C.
Benefits
Employer-provided paid Medical / Dental / Vision insurance.
Employer matching 401K plan.
11 Federal Holidays
Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.
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