What are the responsibilities and job description for the Office Administrator position at U.S. Lawns Pheonix?
U.S. Lawns is looking to hire an additional Office Administrator to join our team.
We offer the most competitive wages & benefits in town! If you are interested in joining our team, feel free to apply today.
Must be able to answer office phone calls, have experience with Quickbooks, Excel & general office programs.
Feel free to apply if you're interested.
Additional Job Requirements
Inbound Communications
- Receives and screens incoming telephone calls, makes appropriate referrals and, in the absence or unavailability of the requested staff person, takes and relays timely and accurate messages with an awareness of their significance
- Becoming familiar with the phone system. Need to be able to transfer calls to the person requested or their voice mail. Also needs to be able to retrieve the company’s voice mail.
- Becomes familiar with the U.S. Lawns Clients.
Customer Service
- Greets visitors and assures their inquiries are answered.
- Saying Hello with a smile.
- Inquiring their name and whom they are there to meet.
- Making them comfortable if they have to wait (offering them a drink)
Information Creation and Delivery
- Prepares a variety of written documents, including correspondence, proposals, reports, forms, memoranda, and other written material assigned by the Office Manager. Using the office computer software available (Microsoft Word, Excel, Outlook, QuickBooks).
- Assists in the faxing needs for the office.
- Assists in the filing.
- Creating files for new clients.
- Monitor the “Filing” box and schedule time to keep up with the filing of documents and field forms.
Accounting Support
- Assists Accounting in coding invoices and data entry for invoices.
- Match vendor invoices with original order.
- Matching receipts to invoices received.
- A/P data entry for vendor invoices.
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Experience:
- QuickBooks: 1 year (Required)
- Office: 1 year (Required)
Work Location: In person
Salary : $55,000