HR Compliance Manager

JOB DESCRIPTION

HR COMPLIANCE MANAGER    

CLASSIFICATION: Year-round, full time

FLSA: Exempt

REPORTS TO: Vice President of People, Safe Sport, & DEI

LOCATION: Park City, UT

TRAVEL: Up to 10% for meetings and events

SALARY: $75,000-$80,000

BENEFITS: Comprehensive health insurance package; 401k with 4% company match; generous flexible time off; industry perks; access to athlete gym; weekly staff lunch; hybrid work schedule (minimum three days in office).

ABOUT US

U.S. Ski & Snowboard is committed to leading, encouraging, and supporting athletes in achieving excellence and making the United States of America the Best in the World in Olympic skiing and snowboarding.  We are committed to fostering, cultivating and maintaining a culture of diversity, equity, and inclusion by creating an environment in which diversity is valued, equity is striven for, and inclusion is embraced. 

U.S. Ski & Snowboard (USSS) is seeking a HR Compliance Manager. This is a full-time position eligible for our full benefits package including health insurance and retirement. For inquiries or help with your application, please email HR@usskiandsnowboard.org.

SUMMARY / OBJECTIVE 

The purpose of this position is to raise the profile of the organization’s mission and vision of Athlete Safety (via SafeSport) by overseeing strategy, member/community outreach, policies, and procedures including compliance with requirements from the United States Olympic and Paralympic Committee (USOPC) and the U.S. Center for SafeSport (USCSS); worker’s compensation; and unemployment program. Primary athlete safety responsibilities include: complaint intake, case/document management, and response; data and trend tracking and analysis; and communication regarding education, resources and specific cases.

ROLES & RESPONSIBILITIES

SafeSport

• Serves as a key liaison to the USOPC, USCSS, other national governing bodies (NGBs), member clubs, etc. for all athlete safety, SafeSport, and other code of conduct and misconduct matters.
• Develops, updates, implements, communicates and trains on the SafeSport Code, SafeSport and Minor Athlete Abuse Prevention Program (MAAPP) policies and procedures. Works closely with various departments to ensure best practices are created, communicated and consistently followed.    
• Receives, tracks, investigates, and makes recommendations on disposition of complaints, including assisting the necessary parties with investigating SafeSport and complaints, U.S. Ski and Snowboard code of conduct, and other related policy violations. 
• Communicates progress and status of policies, complaints, investigations, hearing procedures, appeals, and final resolutions.
• Provides communication to all relevant parties on progress and status of complaints, investigation, hearing procedures, appeals and final resolutions. Disseminate information through USSS website, newsletters, emails, social media, etc.
• Provides consultation and education on athlete safety questions and concerns. Serves as a subject matter expert (SME) for ongoing development and updating of training programs and resources for staff, leadership, and membership.
• Manages and develops effective working relationships with internal/external stakeholders. Serves as the primary liaison for all matters related to abuse prevention issues with external institutions (e.g., USOPC, USCSS, other NGBs, member clubs, etc.).
• Collects and summarizes feedback on athlete safety efforts, engages in ongoing evaluations of programming, proposes and implements new ideas. Collects and reports program metrics (e.g., background screenings, abuse course completions, misconduct complaints, member suspensions/terminations). Analyzes data to assist in identifying trends, making decisions, and strategic planning.
• Oversees all athlete safety training and education completions among various constituent groups (USSS staff, officials, coaches, volunteers, members, etc.) to ensure that compliance is maximized on athlete safety matters.
• Develops effective tracking systems for compliance, complaints and related matters, and provides updates and status reports as appropriate.
• Continually monitors relevant subject matter, identify issues and trends. Stays up to date with USOPC and USCSS standards and training.
• Manages and oversees audits from regulatory bodies (USOPC and USCSS) and insurance carrier(s) to ensure compliance with safety measures and policies.
• Organizes, schedules, and administers background screen appeal hearings for individuals whose criminal history records require USSS’s review.

 Human Resources

• Manages and tracks unemployment and workers compensation claims. Analyzes trends and works with management to mitigate risk and identify areas of opportunity for prevention.
• Serves as organizational representative for unemployment and workers compensation hearings, audits, and other interactions with outside stakeholders.
• Ensures managers and other stakeholders are trained on unemployment and workers compensation best practices and supervisory responsibilities.
• Assists in other HR functions including hiring, job descriptions and benefit administration in support of other HR team members.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

ESSENTIAL FUNCTIONS

This job operates in a professional office environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Flexibility related to work hours as project demands arise. 
• Occasionally required to lift 5 to 40 pounds.
• Must be able to sit at a computer and/or stand for extended periods of time. 
• Must be able to communicate verbally to speak and hear. 

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

• Bachelor’s degree in an associated field of work and five years of related work experience. A combination of education and work experience may be considered.
• Experience working with national associations or non-profit organizations is preferred, as well as a familiarity with and support for related sports programs.
• Experience developing and implementing educational programs.
• Ability to collect, organize, and analyze data to create understandable reports so the organization can make informed decisions.  
• Ability to exercise professionalism, discretion, and confidentiality when dealing with personal information and/or cases brought by our members and involving the appropriate internal and external parties.  
• Proven experience establishing and building relationships and rapport with individuals while dealing with sensitive information.  
• Strong organization skills with the ability to multi-task and manage simultaneous projects, attention to detail, and the ability to effectively communicate with and build strong, positive relationships with stakeholders. 
• Experience with conducting multiple party/complex investigations including interviewing skills, assessments and recommendations.
• Intermediate to advanced computer knowledge, preferable with Microsoft Office or Google Suite.  
• Ability to work both independently and as part of a team in a hybrid remote/in-office environment.  
• Ability to self-manage to meet necessary deadlines and keep projects on track.   
• Ability to align with US Ski and Snowboard’s Mission, Vision, and Values and Strategic Plan to support our initiatives and organizational goals to support our athletes, members, and other constituents.  

SUPERVISORY RESPONSIBILITIES

• None

INTERVIEW PROCESS

• 1 way video interview through SparkHire
• Zoom interview with HR & Legal Teams
• Interview with VP of People, SafeSport & DEI & CFO

U.S. SKI AND SNOWBOARD EEO STATEMENT

U.S. Ski & Snowboard is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. U.S. Ski & Snowboard's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.