What are the responsibilities and job description for the ENT Administrator position at U.S. Soccer Federation?
U.S. Soccer Overview
We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity, technology and global connections to drive the growth of our sport and serve our athletes and fans. We seek motivated, passionate, skilled people who can think, create and work on a team.
U.S. Soccer is a growing company that looks for team members to grow with it. U.S. Soccer offers a comprehensive compensation package, casual work environment, an inclusive culture and an atmosphere for professional development.
The Federation’s core principles set organization-wide standards to identify and foster our culture and inform how we interact and hold each other accountable. These principles guide U.S. Soccer: We Win Together. We Aim High. We Champion Diversity, Equity & Inclusion. To be successful as a USSF employee, it is critical to demonstrate and live up to these principles every day and with every interaction with peers, stakeholders, and partners.
The Federation’s core values are the individual attributes and characteristics that staff embody to uphold the organization’s principles and succeed. These values guide our employees: Integrity. Commitment. Teamwork. Respect.
U.S. Soccer is in a period of significant growth, with ambitions plans for US soccer in the near and far future. We are therefore, looking for dynamic servant-leaders to join us on this journey: in service to soccer. Applicants must be able to demonstrate visionary leadership, analytical decision-making, professional flexibility and an empathic approach that contributes to bold teams and delivers globally significant results.
Position Description
Reporting directly to the Sr. Director of the Extended National Teams, the ENT Administrator will manage the preparation and execution of domestic and international Extended National Teams competitions, events and camps. They coordinate and lead all final planning for ENT camps, acting as the point person for players and staff while in camp, and coordinate all logistical and operational aspects of the team.
Primary Responsibilities
- Work with the head coach, ENT managers and network employee ENT coordinators to identify all needs for travel and camp operations
- Support network employee pre-camp planning for ENT coordinators and provide ongoing assistance
- Plan and secure all player/staff travel including air travel, hotel reservations, ground transportation, meals, travel visas, etc.
- Manage and maintain the team’s daily schedule from a planning standpoint as well as on a day-to-day basis
- Liaise with the training site to ensure it has accurate information and is prepared for training each day
- Execute the onboarding process for all team network staff (e.g., background checks, SafeSport training, payroll, etc.)
- Troubleshoot all operational and administrative matters that arise while traveling and in camp to ensure the health, safety and welfare of all players and staff
- As the team’s operations and logistics point person, create and sustain healthy, positive relationships with vendors (e.g., hotel, training site, airlines, transportation companies, etc.)
- Together with the head coach organize team-bonding activities, cultural outings, and dinners outside of the hotel
- Contribute to the management of an accurate budgeting process by paying invoices, reimbursing staff and players, and tracking team/camp expenses on time for:
- Team operations (player per diem, equipment and supply purchases, laundry)
- Travel expenses (hotel expenses, gratuities, airport entry and departure taxes)
- Game/event expenses (referees, per diem employees, field rental)
- Oversee the player-release process by requesting all releases from club teams and reporting to the USSF coaching staff on player availability
- Maintain orderly and accurate files on all team-related information, including release waivers, contracts, game reports, and trip reports
- Lead communications by phone, email, Zoom, messages with staff, players and parents prior to, during and after camps
- Conduct post-event evaluations, report on outcomes and propose ideas to improve efficiency and quality of the Extended National Team experience
- Facilitate operations for teams in official competitions by coordinating with appropriate governing bodies on deadlines for rosters, hotel requests, travel requirements, payments, etc.
- Advise staff and players on the policies set forth by U.S. Soccer, CONCACAF and FIFA
- As a future project, will help launch and integrate U.S. Soccer's internal platform P3 (Player Pathway Project) by maintaining current player (and parent/guardian) and club contact information
Requirements
Minimum Qualifications
- Bachelor’s degree or higher
- Strong knowledge of soccer
- Capable of working in fast-paced and demanding environments
- Exceptional time-management skills and ability to prioritize workflow
- Must be able to connect “micro” details to the “macro” vision and mission
- Ability to deliver high-quality work and execute under pressure and deadlines
- Detailed oriented and meticulous work style, with positive, can-do, team-first spirit
- Excellent work ethic and relentless desire to contribute to the team’s success on the field
- Outstanding interpersonal skills and a proven ability to collaborate with others
- Experience in managing a budget, travel (domestic and international) and operations for elite sports team
- Uncompromising ethical standards, trustworthy and discreet
- Proficient experience with Microsoft Suite (Word, PowerPoint, Excel and Outlook)
- Able and willing to travel up to 50% of the year, domestic and international
- Able and willing to work non-traditional hours including evenings, weekends and holidays
Desired Qualifications
- Master’s degree in Business Administration, MBA
- Bilingual (English and Spanish)
- Knowledge and experience working with an ENT discipline
- Elevated critical thinking skills
- Have an understanding of the soccer landscape in the U.S. and a passion for the sport and culture, as well as institutional knowledge of U.S. Soccer's mission and goals
- Experience working in high-level soccer environments (senior pro, youth pro, YNTs, elite youth or comparable, etc.)
U.S Soccer is an equal opportunity employer that is committed to diversity, equity and inclusion, and prohibits discrimination and harassment of any kind on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status, political belief, or any other characteristic protected under the law. This policy applies to all our employment practices within our organization.
We strongly encourage women, people of color, LGBTQIA, veterans, parents, and persons with disabilities to apply.
