What are the responsibilities and job description for the Coordinator, Compliance position at U.S. Xpress Enterprises, Inc.?
Coordinator, Compliance
CHATTANOOGA, TN
9:00 am - 6:00 pm
Position open to remote: Yes
Grade: HR07
Compensation Range: 15.80 - 18.60
Who We Are:
Relentlessly Delivering Big Ideas. U.S. Xpress is one of the nation’s largest asset-based trucking companies. But the most valuable asset we offer isn’t tractors, trailers, or even our exclusive, cutting-edge technology. It’s the collective brainpower of thousands of visionaries and problem-solvers. Together, we are revolutionizing the transportation industry by providing innovative, custom solutions. And, here, we believe in the sanctity of a promise—both to our customers, and our people. When we focus our varied talents on reshaping the future of transportation, that’s what we call the POWER OF U.S.
Why U.S. Xpress?
Right Role. Right Tools. Right People. We invest in our talent starting on day one. You will be provided with personal and professional development opportunities that complement your interests and encourage you to build a career you’re passionate about. Whether it is employee stock options, profit-sharing, 401K, professional development, or our competitive pay, we help prepare you for the future. Be part of an organization that values out-of-the-box thinking and rewards employees for going above and beyond. Curious about the other benefits of working with us? Check out other perks below!
- Medical, Dental, and Vision
- Basic/Supplemental Life
- Accidental Death/Dismemberment
- Health Savings Accounts
- Flexible Savings Accounts
- Company Paid Holidays
- Paid Time Off
- 401k with Employer Matching Contribution
- Employee Stock Purchase Plan
- Paid Parental Leave
- Short Term Incentive Program
- Employee Assistance Program
- Pet Insurance
What You’ll Do:
Responsible for tracking, monitoring, and updating drivers’ DOT credentials. Works with Safety team members, other USX departments, drivers, and 3rd party entities to keep drivers’ qualifications current and DOT-compliant.
- Review driver logs to confirm DOT compliance. Confirm proper completion of logs, evaluate truck speed, review driver hours of service, check fuel stops, and review other regulatory items.
- Identify missing or incorrect logs and work with the appropriate entities to resolve identified issues.
- Counsel and advise drivers on proper log completion.
- Educate drivers on mistakes they have made and how to avoid repeat DOT violations.
- Identify drivers that require log training and work with fleet management to schedule driver for training classes.
- Evaluate driver violations on a case-by-case basis. Determine if a disciplinary write up is appropriate.
- Update driver profile after any extended absence. Issue authorization or denial for driver to return to truck.
- Review and check logs for random and DOT audits.
- Request, coordinate, and/or review driver qualification records within the timelines specified by DOT regulations and USX policy. Driver qualification records include Motor Vehicle Records, DOT Inspection Reports, DOT Annual Reviews, DOT Physical Exams, Commercial Driver’s Licenses, Citations, Drug and Alcohol Testing Records, Driver Logs, Vehicle Maintenance Records and Documents required by Company Policy.
- Audit driver qualification records in accordance with DOT and company guidelines; immediately notify Operations and Safety Management of any driver determined to be out of compliance with DOT regulations and/or company guidelines.
- Notify drivers and/or Operations personnel in advance of any driver whose qualifications are scheduled to expire in the near future. Provide specific instructions on what is needed to maintain qualifications and assist as necessary to prevent lapses.
- Answer questions and provide assistance to those calling the Safety line. Maintain availability for handling incoming calls throughout entire shift.
- Document all pertinent driver interactions and/or safety information within designated systems.
- Establish and maintain effective business relationships with 3rd party partners and agencies involved in the driver qualification process.
- Analyze trends and historical information to identify areas where compliance issues are occurring.
- Review area processes and procedures to identify improvement opportunities. Communicate improvement ideas to area management.
- Assist in administering other safety programs and/or functions as directed by management.
- Perform other duties as assigned.
What We’re Looking For:
Education
- High school diploma or equivalent required.
Experience
- Minimum of 0 to 1 years’ experience required.
Skills/Certifications
- Solid verbal and written communication skills.
- Positive, service-oriented attitude.
- Ability to work effectively independently and within a team environment.
- Ability to work in fast-paced, dynamic environment.
- Basic computer skills and experience with Microsoft Office.
- Knowledge of DOT regulations preferred.
Work Environment / Physical Requirements – Normal office settings.
This job description indicates the general nature and level of work expected for this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Employees performing this job may be asked to perform other duties as required and the responsibilities of the position may change. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
U.S. Xpress is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce.
This role will remain open until it has been filled.
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