Administrative Assistant- US Surgical Operations

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse, talented people to join Alcon. As an Administrative Assistant supporting the Corporate Surgical Team, in Fort Worth, TX a typical day will include:

• Schedule and manage all meetings

• Receive and screen the telephone calls, email and visitors

• Routing or answering routine and extraordinary inquiries

• Respond to correspondence, highlighting urgent correspondence and printing attachments, following up on pending matters

• Prepares correspondence, including the drafting of general replies and troubleshooting problems

• Organize and prepare documents requiring the integration of multiple office technology and software applications and gathering, summarizing and analyzing data.

• Prepare various business reports

• Prepare data for projects and meetings, typing meeting minutes and distributing them as necessary

• Administers filing systems

• Coordinate meetings for internal & external attendees; including invitations, agendas, catering, room requirements, and typing and distributing meeting notes

• Set up and administer filing systems; file confidential records

• Prepare and process purchase orders and invoices

• Organize travel and prepare expense reports

WHAT YOU’LL BRING TO ALCON:

• High School Diploma or equivalent

• The ability to fluently read, write, understand and communicate in English

• Work hours: 40

• Travel: No travel

• Relocation: No

• Sponsorship Assistance: No

Preferred Experience:

• Ability to prioritize and manage simultaneous tasks

• Strong written and verbal communication skills

• Advanced skills in Microsoft Office products

• Must be able to meet deadlines in a fast-paced quickly changing environment

• A proactive approach to problem-solving with strong decision-making skills

• Ability to work on own initiative within well-defined guidelines

• Attention to detail and ability to work in a highly confidential manner

• Ability to remain calm under pressure

• Preferred: 2-5 Years Administrative Experience Preferred

HOW YOU CAN THRIVE:

• Collaborate with teammates to share standard processes and findings as work evolves

• See your career like never before with focused growth and development opportunities

• Join Alcon’s mission to provide outstanding, innovative products and solutions to improve sight, improve lives, and grow your career!

• Alcon provides robust benefits package including health, life, retirement, flexible time off and much more.

Alcon Careers

See your impact at alcon.com/careers

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If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.

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Alcon is an Equal Opportunity Employer and participates in E-Verify. Alcon takes pride in maintaining a diverse environment and our policies are not to discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to alcon.recruitment@alcon.com and let us know the nature of your request and your contact information.