Facilities Project Management Specialist 4 HC

#CA-DS

The role of this position is project management for capital improvement and expense construction projects of the largest scope and complexity with budgets typically between $15 million and $100 million in singular or in aggregate. Projects at this level have prominent significance within the campus, require Chancellor approval and involve the direction of multiple high level design and engineering professionals. The Project Manager coordinates and directs projects from concept through design and from construction to closeout with minimal supervision by others. The Project Manager may work on smaller projects that are incidental to major projects for clients or buildings they are familiar with.

Apply By Date

3/7/2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor’s degree and/or equivalent experience in project management, facility design, interior design, architecture, facility planning,or related fields.
• Demonstrated experience in delivering facility projects from concept through design, and from construction to closeout, including scoping, budgeting, project scheduling and tracking, and effective and active client and stakeholder communications and reporting to leadership.
• Experience in preparing and maintaining fully documented fi les which refl ect a thorough summary of transactions, deadlines, issues,and decision making which meet with established policies and procedures and University requirements.
• Experience successfully managing architectural and engineering capital and non-capital projects with complex scope, including direct responsibility for the leadership of project teams and the development and management of overall project budgets and schedules.
• Experience supervising staff in a project management or construction role in a challenging work environment with ability to support and advise staff that is struggling with job responsibilities and develop an action plan to assist staff in making improvements.
• Experience with a wide variety of construction delivery methods and best practices.
• Construction administration experience to monitor contractor operations for conformance to contract documents and applicable codes, review and negotiate contractor claims, to oversee the work of inspectors and testing agencies and to actively assist project team in the resolution of technical and procedural challenges.
• Demonstrated experience with design and construction contracts, contract requirements and construction claims procedures.
• Thorough knowledge of project management, construction management, and a high level of technical expertise of building systems including extensive experience in planning and management of construction and renovation of buildings, facilities and physical systems and equipment. Skills to appropriately apply practices and procedures to meet the University’s building program requirements and objectives.
• Knowledge of current project and construction costs and experience with industry-standard cost estimating methods.
• Independent cost estimates, and review and approve payment requests.
• Strong working knowledge of spreadsheet computer software such as MS Excel.
• Interpersonal skills are necessary to represent the University in negotiations with construction personnel and to reach a fair agreement for both parties.
• Sufficient financial and accounting skills to prepare, budget, evaluate, develop, monitor and manage detailed project budgets.
• Knowledge of construction sequences and practices to prepare and/or review project schedules.
• Knowledge of project constructability and skills to anticipate problems in implementation of design and ability to recommendalternate approaches to eliminate such problems.
• Superior oral and written communication skills to to deal effectively with a broad range of individuals from construction workers to the highest levels of University’s management personnel, occasionally under stressful circumstances; to prepare clear, concise and professional reports and correspondence.
• Skill in organizing and prioritizing assignments to complete work in a timely and effi cient manner, particularly when there are changes in workload

Preferred Qualifications

• Advanced degree in related field
• Experience in the evaluation of conditions and can make recommendations to improve, revise, and/or clarify current systems, procedures, and policies etc. to promote increased efficiency in department operations.
• Significant experience successfully managing architectural and engineering capital and non-capital projects of the largest scope and complexity, including direct responsibility for the leadership of project teams and the development and management of overall project budgets and schedules.
• Experience supervising or mentoring staff in a leadership role including recruitment, training, work assignment, setting expectations,evaluating performance, developing self-improvement and performance, and initiating reward or corrective action as required.
• Familiarity with California and industry building codes and regulations pertaining to hospitals and healthcare facilities, ADA compliance, fire codes, municipal ordinances, university regulations, policies and procedures.
• Knowledge of hospital functions and general policies and procedures. Understand and be conversant with concepts of desirablespatial relationships for medical and support functions.
• Knowledge and understanding of University and Campus Policies, procedures, practices and resources to direct project processes and procedures.
• Proficient knowledge of word processing, spreadsheets, scheduling, project management and document management database programs. Microsoft Word, Excel, Project, Outlook, and Windows operating environment

Key Responsibilities

• 90% - Project Manager
• 10% - Project Management Administration

Department Overview

The Facilities Design & Construction mission is the implementation of the Health System's Capital Improvement Program in keeping with the Long Range Development Plan (LRDP). This includes the authority and responsibility to manage acute care capital improvement planning, design, and construction projects. This position has the primary responsibility for implementing and achieving the department purpose.

POSITION INFORMATION

• Salary or Pay Range: $8,283.33 - $16,366.67
• Salary Frequency: Monthly
• Salary Grade: Grade 25
• UC Job Title: FAC PROJECT MGT SPEC 4 HC
• UC Job Code: 005642
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): AM, 8 hour
• Location: Facilities Support Srvcs Bldg (HSP068)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• THIS IS NOT AN HI-B OPPORTUNITY

Benefits

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks