What are the responsibilities and job description for the Materials Management Manager position at UC Health?
Job Description
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
The primary purpose of the Materials Manager is to manage all Supply Chain related functions and staff at the manager's respective site. This includes, but not limited to, receiving and delivery, inventory management, point-of-use stocking, mail distribution, and project management. The manager will act as the primary onsite Supply Chain representative to the facility and connect any clinical/site needs to the appropriate Supply Chain resource at corporate.
Responsibilities
Inventory Management:
• Establishes and maintains inventory levels in accordance with set standards and in coordination with hospital departments; calculates par level, determines stocking process, and monitors both for efficient supply.
• Manages staff to ensure all supply responsibilities are conducted according to procedure and completed within the proper time frame.
• Reviews all supply locations regularly: ensures cleanliness, orderliness, proper rotation and maintenance of assigned par levels. Enforces 5S standards
• Communicates material issues/concerns to appropriate personnel in a positive manner.
• Works closely with department managers to control inventory expenses. Assists in justifying supply expense variances with departments.
• Participates in Value Analysis process to ensure new products follow the appropriate product flow and helps communicate process to department managers. Executes internal logistics of product trials approved through VA and collaborates with clinical staff during trials.
• Manage the expiration date process for all supplies in the OR areas.
Receiving & Delivery:
• Understands receiving / delivery processes and holds staff accountable to standard work.
• Collaborates with clinical departments to track packages and communicates any issues to clinical staff as quickly as possible.
• Works closely with Purchasing to ensure vendors are following PO process and gives appropriate feedback when necessary.
• Ensures supplies are delivered daily to the point of use location daily.
Central Distribution:
• Creates an effective process for clinical departments to request items from Central distribution and ensures they are delivered accordingly
• Responds to clinical requests with sense of urgency and follows up with staff to ensure requests are filled.
Project Management:
• Leads projects related to inventory management process improvements, technology implementation, or any other initiatives relevant to respective area
• Manages projects in an organized manner using schedules to track and report progress to senior leaders
• Must be able to present project status, barriers, and accomplishments in clear, effective manner in meetings.
Other Duties as assigned:
• Must maintain highest levels of customer service while completing miscellaneous tasks to provide for patient care needs
• Generates employee schedule and continually monitors to ensure adequate staffing is maintained.
• Daily assignment of employees to assure effective performance and completes annual employee evaluations.
• Performs other related duties as assigned.
Qualifications
Minimum Required: High School Diploma or GED. Preferred Degree: Associate's Degree; Bachelor's Degree. | Preferred: AHRMM, Lean, and/or Six Sigma certifications. | Minimum Required: 1 - 2 Years equivalent experience. Preferred: 3 - 5 Years equivalent experience.
At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.
As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.
UC Health is committed to providing an inclusive, equitable and diverse place of employment.
The primary purpose of the Materials Manager is to manage all Supply Chain related functions and staff at the manager's respective site. This includes, but not limited to, receiving and delivery, inventory management, point-of-use stocking, mail distribution, and project management. The manager will act as the primary onsite Supply Chain representative to the facility and connect any clinical/site needs to the appropriate Supply Chain resource at corporate.
Responsibilities
Inventory Management:
• Establishes and maintains inventory levels in accordance with set standards and in coordination with hospital departments; calculates par level, determines stocking process, and monitors both for efficient supply.
• Manages staff to ensure all supply responsibilities are conducted according to procedure and completed within the proper time frame.
• Reviews all supply locations regularly: ensures cleanliness, orderliness, proper rotation and maintenance of assigned par levels. Enforces 5S standards
• Communicates material issues/concerns to appropriate personnel in a positive manner.
• Works closely with department managers to control inventory expenses. Assists in justifying supply expense variances with departments.
• Participates in Value Analysis process to ensure new products follow the appropriate product flow and helps communicate process to department managers. Executes internal logistics of product trials approved through VA and collaborates with clinical staff during trials.
• Manage the expiration date process for all supplies in the OR areas.
Receiving & Delivery:
• Understands receiving / delivery processes and holds staff accountable to standard work.
• Collaborates with clinical departments to track packages and communicates any issues to clinical staff as quickly as possible.
• Works closely with Purchasing to ensure vendors are following PO process and gives appropriate feedback when necessary.
• Ensures supplies are delivered daily to the point of use location daily.
Central Distribution:
• Creates an effective process for clinical departments to request items from Central distribution and ensures they are delivered accordingly
• Responds to clinical requests with sense of urgency and follows up with staff to ensure requests are filled.
Project Management:
• Leads projects related to inventory management process improvements, technology implementation, or any other initiatives relevant to respective area
• Manages projects in an organized manner using schedules to track and report progress to senior leaders
• Must be able to present project status, barriers, and accomplishments in clear, effective manner in meetings.
Other Duties as assigned:
• Must maintain highest levels of customer service while completing miscellaneous tasks to provide for patient care needs
• Generates employee schedule and continually monitors to ensure adequate staffing is maintained.
• Daily assignment of employees to assure effective performance and completes annual employee evaluations.
• Performs other related duties as assigned.
Qualifications
Minimum Required: High School Diploma or GED. Preferred Degree: Associate's Degree; Bachelor's Degree. | Preferred: AHRMM, Lean, and/or Six Sigma certifications. | Minimum Required: 1 - 2 Years equivalent experience. Preferred: 3 - 5 Years equivalent experience.
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