Payroll & Human Resources Coordinator - 134389

Payroll & Human Resources Coordinator - 134389

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Job Description

Filing Deadline : Thu 2 / 20 / 2025

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 02 / 11 / 2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 02 / 20 / 2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This is a hybrid position with flexibility to work remotely three times per week, subject to change depending on department needs.

DEPARTMENT OVERVIEW

The Earth Science Section of the Scripps Institution of Oceanography encompasses research in the Cecil H. & Ida M. Green Institute of Geophysics and Planetary Physics (IGPP) and the Geosciences Research Division (GRD). Research in IGPP spans a broad range of topics in geophysics including seismology, geodynamics, geodesy and crustal deformation, geomorphology, planetary physics, geomagnetism and paleomagnetism, oceanography and electrical methods. The Cecil and Ida Green IGPP is recognized internationally as an outstanding research and teaching institution in geophysics with focus on maintaining modern infrastructure for conducting research including buildings, computer networks, computing mass storage, seagoing instrumentation, communications and global observatories. Research in GRD embraces atmospheric, marine and solid earth chemistry, cosmochemistry, paleoceanography and paleoclimate, stratigraphy, geobiology and paleoecology, hydrogeology, global and regional tectonics, and paleomagnetism.

POSITION OVERVIEW

Under the supervision of the Academic Personnel and Human Resources Manager, the Payroll and Human Resources (HR) Coordinator will provide administrative support pertaining to the salary and personnel administration for the Scripps Institution of Oceanography (SIO) Earth Section. Serve as primary timekeeper for approximately 250 staff, academics, and student employees. Responsible for the review, analysis, coordination, administration and audit of intricate monthly and biweekly payroll and timekeeping activities for multiple bargaining units and policy positions. Complete and manage various UCPath transactions including but not limited to fund changes, off cycle requests, and leave accrual adjustments. Responsible for various HR duties include but are not limited to the coordination and maintenance of HR related data sources including the UCSD BLINK Directory and SIO People Database, tracking and submitting Service Credit Pins, and reviewing mandatory training compliance and sending reminders to employees.

QUALIFICATIONS

Experience performing hourly and monthly payroll / timekeeping functions for a large, complex academic organization. Familiarity with vacation and sick leave, compensatory time off, overtime pay, jury duty, and other timekeeping options for full-time and part-time employees.

Knowledge of payroll accounting procedures. Proven ability to analyze complex pay records, personnel forms, and payroll time records to initiate payments, correct errors and prepare reports. Demonstrated math skills to performcomplex calculations.

Thorough knowledge of business applications such as Microsoft Office and Google Suite, including but not limited to Excel and MS-Word, and automated financial / payroll systems and database applications.

Demonstrated knowledge of human resource functions, bargaining units and various personnel programs such as academic and staff, and of related policies and procedures and understand their implementation. Ability to interpret policies to employees as they apply to staff, academics and students (both graduate and undergraduate). Knowledge of human resources and payroll administration principles.

Strong demonstrated organization skills, ability to work independently, prioritize job functions and demonstrated flexibility to meet deadlines in a high volume work environment, ensuring smooth work flow. Proven ability to accurately and thoroughly complete multiple tasks simultaneously with conscious attention to detail.

Effective oral, written and interpersonal communication skills. Ability to compose documents, reports, letters and office memoranda utilizing appropriate formats and styles. Ability to understand information provided in meetings or notices and apply to business office operations.

Skill and ability to work as a team member, collaborating and working effectively with colleagues, supervisor, staff and University personnel. Proven ability to interact constructively with faculty, staff, and students, exercising tact, diplomacy and flexibility.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance based on Background Check results.

Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online

Payroll Title : BLANK AST 3

Department : IGPP

Hiring Pay Scale

30.49 - $32.74 / Hour

Worksite : Appointment Type :

Career

Appointment Percent :

100%

Union : CX Contract

Total Openings : Work Schedule :

8 hrs / day, Mon-Fri

Click Here to

Apply Online

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Payroll & Human Resources Coordinator - 134389

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La Jolla, CA

Posted

2 / 6 / 2025

Job Reference #

134389

context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2025-02-06","description" : "

Payroll Title : BLANK AST 3

Department : IGPP

Hiring Pay Scale

30.49 - $32.74 / Hour

Worksite : Appointment Type :

Career

Appointment Percent :

100%

Union : CX Contract

Total Openings : Work Schedule :

8 hrs / day, Mon-Fri

134389 Payroll & Human Resources Coordinator

Filing Deadline : Thu 2 / 20 / 2025

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 02 / 11 / 2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 02 / 20 / 2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This is a hybrid position with flexibility to work remotely three times per week, subject to change depending on department needs.

DEPARTMENT OVERVIEW

The Earth Science Section of the Scripps Institution of Oceanography encompasses research in the Cecil H. & Ida M. Green Institute of Geophysics and Planetary Physics (IGPP) and the Geosciences Research Division (GRD). Research in IGPP spans a broad range of topics in geophysics including seismology, geodynamics, geodesy and crustal deformation, geomorphology, planetary physics, geomagnetism and paleomagnetism, oceanography and electrical methods. The Cecil and Ida Green IGPP is recognized internationally as an outstanding research and teaching institution in geophysics with focus on maintaining modern infrastructure for conducting research including buildings, computer networks, computing mass storage, seagoing instrumentation, communications and global observatories. Research in GRD embraces atmospheric, marine and solid earth chemistry, cosmochemistry, paleoceanography and paleoclimate, stratigraphy, geobiology and paleoecology, hydrogeology, global and regional tectonics, and paleomagnetism.

POSITION OVERVIEW

Under the supervision of the Academic Personnel and Human Resources Manager, the Payroll and Human Resources (HR) Coordinator will provide administrative support pertaining to the salary and personnel administration for the Scripps Institution of Oceanography (SIO) Earth Section. Serve as primary timekeeper for approximately 250 staff, academics, and student employees. Responsible for the review, analysis, coordination, administration and audit of intricate monthly and biweekly payroll and timekeeping activities for multiple bargaining units and policy positions. Complete and manage various UCPath transactions including but not limited to fund changes, off cycle requests, and leave accrual adjustments. Responsible for various HR duties include but are not limited to the coordination and maintenance of HR related data sources including the UCSD BLINK Directory and SIO People Database, tracking and submitting Service Credit Pins, and reviewing mandatory training compliance and sending reminders to employees.

QUALIFICATIONS

Experience performing hourly and monthly payroll / timekeeping functions for a large, complex academic organization. Familiarity with vacation and sick leave, compensatory time off, overtime pay, jury duty, and other timekeeping options for full-time and part-time employees.

Knowledge of payroll accounting procedures. Proven ability to analyze complex pay records, personnel forms, and payroll time records to initiate payments, correct errors and prepare reports. Demonstrated math skills to performcomplex calculations.

Thorough knowledge of business applications such as Microsoft Office and Google Suite, including but not limited to Excel and MS-Word, and automated financial / payroll systems and database applications.

Demonstrated knowledge of human resource functions, bargaining units and various personnel programs such as academic and staff, and of related policies and procedures and understand their implementation. Ability to interpret policies to employees as they apply to staff, academics and students (both graduate and undergraduate). Knowledge of human resources and payroll administration principles.

Strong demonstrated organization skills, ability to work independently, prioritize job functions and demonstrated flexibility to meet deadlines in a high volume work environment, ensuring smooth work flow. Proven ability to accurately and thoroughly complete multiple tasks simultaneously with conscious attention to detail.

Effective oral, written and interpersonal communication skills. Ability to compose documents, reports, letters and office memoranda utilizing appropriate formats and styles. Ability to understand information provided in meetings or notices and apply to business office operations.

Skill and ability to work as a team member, collaborating and working effectively with colleagues, supervisor, staff and University personnel. Proven ability to interact constructively with faculty, staff, and students, exercising tact, diplomacy and flexibility.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance based on Background Check results.

Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Apply Now

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

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Salary : $40,700 - $85,295