Academic Coordinator - Ophthalmology

The position will support the physicians in the Orbital and Ophthalmic Plastic Surgery Division and will be responsible for the following managerial functions: Understand the academic mission and oversee academic affairs (e.g. residency and fellowship training, scientific meetings, clinical research studies). Maintain Academic Calendar and monitor deadlines for courses, manuscripts, grants, and other applications. Maintain physician academic calendars and monitor for conflicts with clinic and personal calendars.. Provide administrative support in planning of meetings, workshops and other continuing education activities. Maintain curricula vitae and academic promotion files for faculty. Coordinate legal depositions and bill for services. Make travel arrangements for faculty and fellows, prepare and submit travel reimbursements. Oversee selection, operations and accreditation of the Domestic, Cosmetic and International Fellowships. Oversee research activities including IRB maintenance, interfacing with Departmental and University resources. Overseeing Financial Management for the Division, monitoring funds. Assist the Office Manager with monthly billing audit, utilizing the SMS system, and design and implement office billing systems as needed. Develop relationships with key personnel, and act as a liaison between the Plastics division and other departments (e.g. billing office, PSS, operating room, anesthesia, information technology, marketing, academic programs, etc.). Assist with update of the office manual. Answering telephone inquiries and scheduling appointments when needed.