What are the responsibilities and job description for the Assistant Director, Human Resources position at UCLA?
Under the direction of the Campus Life CFO, the Assistant Director, Human Resources is responsible for all divisional aspects of Human Resources management, ensuring consistent application and compliance with University policies and procedures. They oversee the complete range of staff personnel activity, including merit and promotion actions, leave administration, employee relations, staff development and training programs, HR strategic initiatives, recruitment, job descriptions, benefits, absence management, and performance management programs. The Assistant Director is responsible for compliance with campus, local, state and UC policies and practices, as well as adherence to labor contracts representing all department employees and their related benefits. This role will work to build a service oriented Human Resources structure within a Student Affairs Divisional Business Center utilizing existing resources and providing guidance and support to all client departments in the division and organization They will serve as a Subject Matter Expert/resource for the Student Affairs Division, although the primary clients are the departments under the division of Campus Life.
Responsibilities also include: providing resources for departmental managers on employee benefits and retirement options; the development and delivery of HR related trainings for managers/supervisors; overseeing the execution of procedures and transactions related to personnel/payroll, orienting employees and supervisors; and interpreting both departmental and campus wide policies, procedures and guidelines for managers, supervisors and staff. Development of new processes and policies, and independent problem-solving are required. The Assistant Director is the primary representative of the division on personnel issues, implementation requirements, and objectives regarding classification of positions, diversity, absence management/leaves, grievances, employee development, conflict resolution, and HR systems. The Assistant Director, Human Resources works closely with the Campus Life CFO, department Directors and Student Affairs to create a workplace that fosters teamwork and supports the continued excellence of the division.
Percentage of Time:
100
Shift Start:
8:30 am
Shift End:
5:30 pm
Qualifications for Position
16
Records
Qualifications
Required/Preferred
1. Broad knowledge of Human Resources including state and UC policies, and labor contracts representing all department employee relations, position classification, compensation and benefits, training and development, employment, and performance management. Ability to interact with a variety of staff levels at UCLA and the organization including managers, supervisors and human resource professionals.
Required
2. Knowledge of the University's benefit programs and procedures, in order to provide general counseling on health, dental, optical disability, life insurance.
Required
3. Well developed active listening and critical thinking skills, including outstanding political acumen and ability to act impartially. Sound judgment and advanced decision-making skills, including correctly identifying real and potential problems, advising management as required, and proposing effective strategic resolutions.
Required
4. Ability to exercise a high degree of independent judgment and political acumen; demonstrate personal and professional integrity; and maintain strict confidentiality of information related to pay, personnel status and disciplinary actions.
Required
5. Excellent interpersonal skills to interact effectively with staff, students, and other department administrators.
Required
6. Demonstrated ability to handle extremely difficult or volatile situations/individuals effectively. Demonstrated ability to solve complex workplace and interpersonal and employee relations issues.
Required
7. Familiarity with employee and labor policies, procedures, and practices.
Preferred
8. Working knowledge of UCPATH, TRS, PeopleAdmin and related policies and procedures. Working knowledge of staff, PSS, and MSP personnel policies and procedures and provisions of various collective bargaining agreements in order to interpret policy and procedures to employees, supervisors and departmental preparers and reviewers.
Preferred
9. Thorough knowledge of federal, state, and local laws affecting Human Resources activities, including FMLA/CFRA, PDL, ADA, EEO, DOL/FLSA Wage and Hour Guidelines, ERISA, COBRA, and Workers Compensation.
Preferred
10. Ability to utilize IBM Cognos database, in addition to QDB, to query data and produce specialized reports related to divisional rosters, salary surveys, staffing statistics, comp time/overtime calculations and other ad hoc requests.
Preferred
11. Demonstrated mathematical skills to calculate salaries, prepare payroll documents, vacation and sick leave accruals and payroll changes and complete other necessary forms. Ability to perform complex analyses on payroll/personnel related expenditures and trends.
Required
12. Experience managing investigative process for employee complaints.
Preferred
13. Ability to prioritize and adjust heavy workload to meet various campus deadlines and perform effectively under fluctuating or sudden deadlines, changes in priorities, and assignments. Ability to work independently with minimum supervision.
Required
14. Demonstrated exceptional written, oral, presentation and interpersonal communication skills. Ability to write job descriptions and recruitment advertisements, and to develop recruitment strategies.
Required
15. Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and four years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
Required
16. Advanced degree in business administration (MBA), public administration (MPA), human resources, or an equivalent combination of education and experience.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-29-2023
External Posting Date:
Responsibilities also include: providing resources for departmental managers on employee benefits and retirement options; the development and delivery of HR related trainings for managers/supervisors; overseeing the execution of procedures and transactions related to personnel/payroll, orienting employees and supervisors; and interpreting both departmental and campus wide policies, procedures and guidelines for managers, supervisors and staff. Development of new processes and policies, and independent problem-solving are required. The Assistant Director is the primary representative of the division on personnel issues, implementation requirements, and objectives regarding classification of positions, diversity, absence management/leaves, grievances, employee development, conflict resolution, and HR systems. The Assistant Director, Human Resources works closely with the Campus Life CFO, department Directors and Student Affairs to create a workplace that fosters teamwork and supports the continued excellence of the division.
Percentage of Time:
100
Shift Start:
8:30 am
Shift End:
5:30 pm
Qualifications for Position
16
Records
Qualifications
Required/Preferred
1. Broad knowledge of Human Resources including state and UC policies, and labor contracts representing all department employee relations, position classification, compensation and benefits, training and development, employment, and performance management. Ability to interact with a variety of staff levels at UCLA and the organization including managers, supervisors and human resource professionals.
Required
2. Knowledge of the University's benefit programs and procedures, in order to provide general counseling on health, dental, optical disability, life insurance.
Required
3. Well developed active listening and critical thinking skills, including outstanding political acumen and ability to act impartially. Sound judgment and advanced decision-making skills, including correctly identifying real and potential problems, advising management as required, and proposing effective strategic resolutions.
Required
4. Ability to exercise a high degree of independent judgment and political acumen; demonstrate personal and professional integrity; and maintain strict confidentiality of information related to pay, personnel status and disciplinary actions.
Required
5. Excellent interpersonal skills to interact effectively with staff, students, and other department administrators.
Required
6. Demonstrated ability to handle extremely difficult or volatile situations/individuals effectively. Demonstrated ability to solve complex workplace and interpersonal and employee relations issues.
Required
7. Familiarity with employee and labor policies, procedures, and practices.
Preferred
8. Working knowledge of UCPATH, TRS, PeopleAdmin and related policies and procedures. Working knowledge of staff, PSS, and MSP personnel policies and procedures and provisions of various collective bargaining agreements in order to interpret policy and procedures to employees, supervisors and departmental preparers and reviewers.
Preferred
9. Thorough knowledge of federal, state, and local laws affecting Human Resources activities, including FMLA/CFRA, PDL, ADA, EEO, DOL/FLSA Wage and Hour Guidelines, ERISA, COBRA, and Workers Compensation.
Preferred
10. Ability to utilize IBM Cognos database, in addition to QDB, to query data and produce specialized reports related to divisional rosters, salary surveys, staffing statistics, comp time/overtime calculations and other ad hoc requests.
Preferred
11. Demonstrated mathematical skills to calculate salaries, prepare payroll documents, vacation and sick leave accruals and payroll changes and complete other necessary forms. Ability to perform complex analyses on payroll/personnel related expenditures and trends.
Required
12. Experience managing investigative process for employee complaints.
Preferred
13. Ability to prioritize and adjust heavy workload to meet various campus deadlines and perform effectively under fluctuating or sudden deadlines, changes in priorities, and assignments. Ability to work independently with minimum supervision.
Required
14. Demonstrated exceptional written, oral, presentation and interpersonal communication skills. Ability to write job descriptions and recruitment advertisements, and to develop recruitment strategies.
Required
15. Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and four years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
Required
16. Advanced degree in business administration (MBA), public administration (MPA), human resources, or an equivalent combination of education and experience.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-29-2023
External Posting Date:
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