What are the responsibilities and job description for the Catering Production - Administrative Coordinator position at UCLA?
The Catering Administrative Coordinator is responsible for providing administrative, financial, and personnel support to the Catering Production management team. Major duties include but are not limited to, managing staff scheduling and payroll, invoice processing, food and equipment inventory management, vendor relations, handling of customer and team-member inquiries, and generating reports necessary for the department's productivity and efficiency. The Catering Administrative Coordinator provides top-notch customer service to diverse audiences over the phone and in person. The incumbent prepares and processes routine correspondence including memos, letters, spreadsheets, policies, and standard operating procedures.
Salary & Compensation
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)
- Ability to collaborate with colleagues and work cooperatively as part of a team (Required)
- Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)
- Ability to diagnose and troubleshoot problems, recommending or implementing solutions and following through to completion (Required)
- Ability to prioritize assignments and make appropriate adjustments despite changes in workload and competing deadlines (Required)
- Ability to work efficiently under conditions of a fluctuating work load with frequent interruptions and distractions (Required)
- Skill in performing basic bookkeeping transactions (Required)
- Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence (Required)
- Skill in operating a 10-key calculator by touch (Required)
- Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices and policies (Required)
- Ability to encourage and motivate individuals to work together to achieve department's goals and objectives (Required)
- Ability to maintain confidentiality in the work environment and use discretion when interacting with others (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
- Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.
- Drive University vehicles, such as electric carts and vans (Required)
- Evenings, weekends, holidays, and overtime based on departmental needs (Required)
Schedule
Variable
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40085407
Apply
Campus Requisition #:
7021
UC Payroll Title:
BLANK AST 3
Department:
CATERING PRODUCTION
Appointment Type:
2 - Staff: Career
- Full Salary Range:
USD $18.06/Hr. - USD $35.78/Hr.
Onsite | Remote | Hybrid Type:
Fully Onsite
Department Location:
360 De Neve Dr Business & Finance - Cashier
Full or Part Time:
PART_TIME
Salary : $18 - $36
