What are the responsibilities and job description for the Human Resources On-Boarding Coordinator position at UCP of Central Florida?
Looking to make a difference in an innovative and dynamic non-profit agency? UCP of Central Florida unlocks the potential of thousands of children each year at our campuses, pediatric therapy clinics and parent support programs.
Job Summary:
The HR On-Boarding Coordinator role is to create a positive and seamless experience for all new team members – from hire to on-boarding/first month of employment.
Job Responsibilities:
- Follow up/track regularly with all candidates in the new hiring onboarding process to ensure they have the resources needed to timely get through the on boarding process.
- Update daily the new hire tracker activity.
- Prior to new hire first day – ensure that all required on-boarding tools are complete (i.e., make employee badge, follow up to ensure e-mail and laptop set up, business cards/name tags are ordered).
- Manage the Clearinghouse fingerprinting process, set-up in system, submit 5- year prints, notify applicants of out of state requirement letters and terms team members that have left the company in the system.
- Communicate with districts to get approval to set-up district fingerprints.
- Email new hires the offer letters, fingerprint instructions and next steps. Schedule their drug tests.
- Once clearances are received push new hire to the pre-hire status in Paycom.
- Organize and lead New Hire Orientation. Set-up room. Ensure the new hires are invited and informed of what to bring and what to expect. Email presents a reminder of the day. Set-up swag bags, polo, badges, name plates, etc. Notify campuses at the end of the day who attended and what the next steps are.
- Complete I-9s and e-verify.
- Upload all documents to Paycom (clearances, ETC)
- Assist with New Education Academy administrative tasks (i.e. copying IDs, set-up snacks/water).
- Post-hire – follow up at one week and one month to ensure candidate is having a successful experience and assist in resolving any outstanding operational issues.
- Post positions weekly on job boards Handshake, Teachers Teacher etc.
- Set up and schedules job fairs and other recruiting efforts.
- Prescreen classroom support applications and notify principals of strong candidates.
- Partner with university/college programs to recruit students.
- Set up HR online files for all new team members and ensures completed in Paycom.
- Perform other duties as assigned.
What UCP Offers
Our mission at UCP is to empower children with and without disabilities to achieve their potential by providing individualized support, education and therapy services in an inclusive environment. When you join UCP of Central Florida you partner with a team that is making a positive impact on the futures of our children. For over 60 years, we have been dedicated to enriching the lives of children of all abilities across Central Florida as 8 campuses: Downtown Orlando, East Orlando (near UCF), Kissimmee, Pine Hills, Lake Mary, and Winter Garden.
UCP of Central Florida offers a competitive benefit package available to all employees! Some perks to being a UCP Team Member may include: health insurance (free option after the first year), dental insurance options, free life insurance, paid time off, discounted on-site childcare, 403B/Retirement match, short & long term disability, and support in continuing your education.
Education and Training:
- Associate degree (or equivalent college credits)
- Additional related work experience can be substituted for a degree.
Minimum Experience:
- 2 years of administrative support experience.
- Strong computer experience/knowledge of Microsoft Excel/Office
- Exceptional customer service, positive outlook, and problem-solving skills
- Highly confidential
- Prefer School Based experience.
