Intern - Centralized Operations Specialist

UDR, Inc. is now hiring Interns - Centralized Operations Specialist to join our team at our corporate office in Highlands Ranch.

GENERAL SUMMARY OF DUTIES: Responsible to successfully partner with onsite community management for cross collaboration to ensure future and current residents have a positive touring/leasing, approval and lease signing, and renewal experience. Adheres to a high standard of Sales, Renewals, Application/Lease, Corporate and Furnished best practices as outline by Management.

SUPERVISION RECEIVED: May report to the Manager - Centralized Sales, Manager - Centralized Renewals, Manager - Centralized Application and Leasing, Senior Manager – Corporate and Furnished

SUPERVISION EXERCISED: N/A

Essential Functions

Centralized Sales

• Complete outbound new lead follow-up to prospective renters via text, email, and phone. Heavy focus on engaging prospects in leasing conversations at assigned UDR communities. Follow lead management best practices at all supported communities.
• Inform prospects about the apartment communities’ selling features and match prospective renters to apartment homes that meet their specifications. Must be capable of overcoming objections, cross selling, and upselling floor plans and/or communities whenever possible. Relay property specific information through resources provided.
• Set appointments for prospects to tour communities based on apartment availability.
• Work successfully in an autonomous capacity adhering to strict weekly/monthly sales metrics.
• Balance a high volume of new lead outreach alongside ongoing conversations with new/existing prospects.
• Effectively work within a Customer Relationship Management (CRM) System to document all prospect interactions, create/utilize prospect journeys and schedule future follow ups.
• Ensure follow through on engaged prospects until considered “disengaged.” Manage time efficiently responding to newly responsive leads or to existing leads as they respond to automated outreach. Change prospect status accordingly.
• Utilize online leasing to secure applications from prospects via the website. Assist in screening, troubleshooting, and conduct hand off to Centralized Application and Lease team once application fully submitted.
• Perform other duties as assigned or as necessary.
  
  

Centralized Application and Lease

• Administer full cycle application review, approval/denial, income verification (if applicable) lease generation and collection of the applications within a designated region or area. Verify application qualifications. Ensure accuracy of lease information and collect signatures within required timeline.
• Verification of Government issued photo IDs, parking/vehicles, pets, and other rentable items prior to generating the lease.
• Adjust resident ledgers, apply concessions in accordance with applicable specials, and collaborate with Business Managers to ensure ledger adjustment accuracy.
• Notify the future resident of receipt/approval of the application, prepare resident move-in paperwork, ensure the new resident signs all necessary paperwork (leases, addenda, notices, etc.) and pays applicable deposits. Communicate and verify compliance with mandatory renters’ insurance as per company policy (if applicable) and Rhino before move in.
• Adhere to UDR legal and audit requirements, federal, state, and local fair housing regulations regarding the application process, lease creation, collection of all resident documents and unit vacant days.
• Thoroughly complete and enter application information into Sugar CRM. Maintain meticulous notes in Sugar CRM, Onesite, email and Textline.
• Perform other duties as assigned or necessary.
  
  

Centralized Renewals

• Complete outbound follow-up to residents in pending stages of lease renewals via phone, email, and text. Heavy focus on customer service; including residents that are on notice to vacate, have lease renewal requests/questions, or necessitate service from the UDR Corporate Office.
• Discuss lease renewal terms and rates with residents, selling the benefits of renewing a lease over moving out. Must be capable of overcoming objections and discussing the impact of current market conditions on renewal rates. Manage the flow and promotion of early-bird renewal offers and pricing resets. Create a sense of urgency.
• Bring rate negotiations, unit upgrade requests, and/or lease term length negotiation requests to Pricing or Regional Management for guidance on next steps. Enter service tickets in OneSite for maintenance requests.
• Reset expired offers or adjust renewal offer amount based on approved rate or lease term negotiations.
• Audit rentable and non-rentable items to ensure accurate renewal pricing. Ensure valid renters’ insurance is on file for each resident upon renewal or opt the resident into the company provided insurance.
• Manage and maintain an Excel renewal tracking spreadsheet/file and Sugar CRM, including formatting, and filtering daily, to track pending renewals/NTV’s. Update and maintain resident records in the property management system with attention to detail in documenting brief, but specific notes on every follow-up completed.
• Ensure follow through on all residents until they have signed their renewal or given notice and moved out. Manage time efficiently with meticulous attention to timely customer service.
• Perform other duties as assigned or as necessary.
  
  

Corporate and Furnished

• Assist in the daily operations and administration of UDR’s corporate housing and short-term furnished rental programs.
• Provide thorough support in administering corporate client rental documentation, applications, and lease paperwork. Communicate professionally with both corporate and personal clients to verify key lease details, including rental rate, move in date, pet policies, parking arrangements, and lease terms. Ensure all required information is accurate and complete to facilitate the creation of lease agreements.
• Assist with communication with vendors, furniture deliveries and internet installs including coordination with onsite teams on day of move ins.
• Assist with and maintain Excel STF tracking. Update and maintain resident records in the property management system with attention to detail by adding specific notes.
• Thoroughly complete and enter application information into Sugar CRM and follow-up to ensure tasks are completed.
• Provide Textline support by responding to inquiries and selling furnished housing to prospects. Qualify and match and prospective renters to apartment homes that align with their needs. Sending all qualified prospects to the sales associate.
• Perform other duties as assigned or as necessary.
  
  

Performance Requirements

• Knowledge of organizational policies and procedures. Ability to apply policies and procedures to solve everyday issues. Knowledge of basic office practices and procedures. Must know and follow the Fair Housing laws. Demonstrated skills with customer service. Knowledge of principles and methods for showing and promoting property. Ability to effectively present information to prospective or current residents. Knowledge of basic accounting and/or bookkeeping practices; office practices and procedures; filing and maintenance of fiscal records. Demonstrated knowledge of demographics surrounding assigned community.
• Must be detail orientated. Possess high degree of time management skills. Excellent verbal and written communication skills. Ability to create, compose, and edit written materials. Polished interpersonal skills. Ability to establish priorities and coordinate work activities. Ability to work in conjunction with Company managers, residents, and associates.
• Must be skilled in word processing, drafting correspondence and memoranda. Attention to details, and basic experience with the internet. MS Office software applications required (e.g., Microsoft Office, Word, and Excel).
• Must demonstrate excellent interpersonal skills; problem solving skills; and decision making skills. Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must have excellent organizational skills. Ability to perform a variety of support assignments requiring some exercise of independent judgment.
  
  

TYPICAL PHYSICAL DEMANDS: Requires prolonged sitting, some bending, stooping, and stretching. Occasionally lifting files or paper weighting up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. Regular and consistent attendance on the job is an essential function.

TYPICAL WORKING CONDITIONS: Normal office environment. Weekend work and/or split schedule possible.

Education And Experience

• Associate Degree or equivalent combination of education and experience required.
• Minimum of two years’ sales/direct customer service experience required.
• Customer relationship development experience is required.
• Office administration experience preferred.
• Property management/leasing experience preferred.
• Must have and maintain a valid driver’s license unless otherwise noted.
  
  

Hourly Range

• $21.93/hr. – $24.03/hr., depends on experience
  
  

Anticipated Close Date: April 29, 2025

UDR is proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

UDR is committed to providing and maintaining a diverse workforce and an inclusive work environment with equitable access and opportunity for associates to participate, grow, and reach their full potential.