Executive Assistant

UF Health Proton Therapy Institute is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to assigned UF Faculty and Executive Leadership. The ideal candidate will play a pivotal role in ensuring the smooth operation of executive functions by managing a wide range of administrative tasks and projects. This position requires exceptional organizational skills, a keen eye for detail, and the ability to handle multiple priorities with efficiency and professionalism.

Key Responsibilities:

· Meeting Coordination: Schedule, organize, and facilitate meetings, including preparing agendas, coordinating logistics, and ensuring timely follow-up on action items.

· Project Development and Implementation: Assist in the planning, execution, and monitoring of various projects, ensuring alignment with organizational goals and timelines.

· Calendar Management: Maintain and update executive schedules, prioritizing appointments and engagements to optimize time management.

· Administrative Support: Perform a variety of support services, such as drafting correspondence, managing communications, and handling confidential information with discretion.

· Liaison Role: Serve as an administrative liaison between internal departments and external stakeholders, addressing and resolving administrative issues to support Faculty and Executive Leadership effectively.

· Documentation and Reporting: Prepare and manage documentation, reports, and presentations, ensuring accuracy and completeness.

· Event Planning: Coordinate and manage events, including conferences, workshops, and seminars, ensuring all logistical aspects are handled efficiently.

· Travel Arrangements: Organize and manage travel plans, including booking flights, accommodations, and transportation, while adhering to budgetary constraints.

Qualifications:

· Education: Bachelor's degree in Health Management, Business Administration or a related field preferred.

· Experience: Minimum of 2 years of experience in an executive assistant or similar role, preferably within a healthcare or academic setting.

· Skills: Strong organizational, communication, and interpersonal skills; proficiency in Microsoft Office Suite and other relevant software; ability to handle sensitive information with confidentiality.

· Attributes: High level of professionalism, proactive approach, and ability to work independently and as part of a team.

This role is integral to the success of UF Health Proton Therapy Institute's mission, providing essential support to its leadership and faculty. The Executive Assistant will be a key contributor to the institute's operational excellence and strategic initiatives.

Why Join Us?

The UF Health Proton Therapy Institute was the first facility to bring proton therapy to the Southeastern United States and continues to provide cutting edge radiologic technologies. In addition, UFHPTI offers a competitive salary, benefits package, 10 paid holidays, tuition reimbursement and a generous PTO program along with an excellent work environment. Here, you will have the opportunity to work with a dedicated team that is committed to providing world-class care to our patients.

UFHPTI supports a drug free workplace and we are an Equal Opportunity Employer and encourage all qualified candidates to apply.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Executive administrative support: 2 years (Required)

Ability to Commute:

• Jacksonville, FL 32209 (Required)

Ability to Relocate:

• Jacksonville, FL 32209: Relocate before starting work (Preferred)

Work Location: In person