Executive Assistant

Overview

We have two exciting executive assistant vacancies at UF Health—one supporting the Chief Executive Officer (CEO) and the other supporting the Chief Transformation Officer (CTO) and Chief Financial Officer (CFO). These roles are essential in providing high-level administrative support to senior leadership. The ideal candidates will bring strong organizational, clerical, and communication skills, as well as the ability to work independently in a dynamic healthcare environment.

The Executive Assistants will manage a variety of tasks, exercise independent judgment, and engage with a wide range of internal and external stakeholders, including the executive team, hospital administrators, and faculty group practice personnel. They will handle sensitive and confidential matters with discretion, ensuring smooth operations within the health system and its community hospitals.

Key Responsibilities

• Provide administrative support to the senior executive team, ensuring efficient operation of their respective offices.
• Coordinate and manage complex schedules, meetings, and travel arrangements for the executive leadership team.
• Prepare reports, presentations, and correspondence as required by senior leadership.
• Act as a liaison between the executives and various departments, community hospitals, faculty group practices, and health center personnel.
• Manage sensitive and confidential information with the utmost discretion and professionalism.
• Use independent judgment to prioritize tasks, implement administrative activities, and solve problems efficiently.
• Maintain effective communication with internal and external stakeholders, representing the senior leadership in a professional manner.
• Handle general administrative tasks such as file management, office organization, and handling communications.
  
  

Qualifications

Minimum Qualifications:

• High school diploma or equivalent required.
• At least eight (8) years of progressively responsible experience in advanced secretarial and administrative roles, with the ability to manage independent projects and tasks.
• Experience using personal computer applications such as word processing, databases, and spreadsheets (Excel, Access, etc.).
• Strong written and verbal communication skills.
• Ability to exercise independent judgment and discretion in all aspects of administrative support.
• Associate's degree may be substituted for experience; additional technical training or experience in database management is required.
• Ability to handle confidential and sensitive matters with professionalism.
• No specific motor vehicle operator designation required.
  
  

We look forward to receiving your application and discussing how you can be an integral part of our senior leadership team at UF Health!