Grad Assistant (PCM Prgm Coord)

Hiring Department: Family and Community Medicine

Location: Chicago, IL USA

Requisition ID: 1029830

Posting Close Date: February 24, 2025

Salary: The salary for this position at 0.4 FTE or 40% is $19,360.00 annually.

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

Position Summary

The Graduate Assistant (Patient-centered Medicine Program Coordinator) provides administrative support to the Director and Assistant Directors of Medical Student Education in Family and Community Medicine. This position will manage selected activities related to the administration of medical student education in the Department of Family and Community Medicine.

Functioning under the Director of Administrative Operations and supervised by the Associate Head for Faculty Development and Research/Director, Patient-centered Medicine (PCM) Scholars Program, the Graduate Assistant provides high-level administrative and managerial support to the administrative office of the Department of Family Medicine, using initiative, independent judgment, and discretion, and prioritizes in a high-volume environment while meeting strict deadlines. The duties performed require extensive knowledge of the organization, programs, policies, and procedures of the institution.

Duties & Responsibilities

• Provides administrative support to the Associate Head for Faculty Development and Research/Director, Patient-centered Medicine (PCM) Scholars Program
• Coordinates and schedules learning activities for medical and other health professions students in the following areas:
• M1 students participating in the Patient-centered Medicine (PCM) Scholars Program (~30 per year)
• M2 students participating in the Service-Learning Program (SLP) (~30 per year)
• M4 and other health professions students participating in the Interprofessional Approaches to Health Disparities (IAHD) Program (~30 per year)
• M1-M4 students participating in the Education-Centered Medical Home (ECMH) Program (~40 per year)
• Distributes, collects, and tracks evaluations for PCM, SLP, IAHD, ECMH. Submits grades are submitted to the office of the registrar where applicable
• Distributes and tracks paperwork, including evaluations for various programs, and communicates timely feedback to faculty, students, and community partners
• Generates reports detailing program activities
• Coordinates and assists in program administration for various student activities, including room reservations and catering orders for program events
• Serves as liaison with participating community partners
• Maintains administrative and educational software, including Blackboard/Canvas and UIC Box, and Program listservs
• Processes financial transactions including, but not limited to, P-card and T-card purchases, iBuy, invoice vouchers, TEM, etc.
• Orders office supplies for education programs
• Performs other related duties and participates in special projects as assigned
  
  
  

Minimum Qualifications

• Currently enrolled as a graduate or post-grad student at the university Chicago Campus
• Knowledge of Microsoft Office Suite and Publisher programs
• Knowledge of a variety of accreditation standards for medical education programs. Knowledge of basic accounting
• Excellent oral and written communication and organizational skills
• Ability to exercise independent judgment, resolve problems, and exercise discretion. Ability to take and incorporate feedback, multi-task, and deal effectively with a variety of people
• Ability to work under pressure and deadlines; Must be able to rapidly comprehend, prioritize, and expedite all aspects of office operations
  
  
  

Preferred Qualifications

• Prior experience of working in an educational setting
  
  
  

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation