IT Project / Program Manager - UIC Law

UIC is seeking an IT Project / Program Manager to join our UIC School of Law IT team.  This role oversees the purchasing and budgeting functions for Information Technology Services (ITS) department.  Guides the ITS Director and managers on purchasing and contracting, spending plans, budget adjustments, and compliance. The role involves outlining the services offered by ITS, assisting and providing solutions to meet customer needs, and developing/managing projects to achieve the objectives set by the university or agency administration. Additionally, the position requires developing, implementing, and managing IT use and security policies, ensuring they are communicated and followed when allocating IT equipment (e.g., computers, laptops, tablets, mobile phones) to students and staff.

Duties & Responsibilities:

Budget:

• Support management in developing the annual operating and capital budgets.
• Oversee budgets and conduct budget reconciliations throughout the year; authorize expenditures and payments; and generate accounting and related reports as required. This involves reconciling monthly reports for accurate account codes, submitting journal entries for corrections, and more.
• Manage all departmental purchasing activities, including submitting contracts and requisitions, maintaining the departmental P-Card, and coordinating with the Law School central administration, UIC Purchasing, and University Payables.
• Oversee departmental vendor relationships, including negotiating and renewing contracts, processing invoices, submitting payments, handling disputes and returns, and ensuring license compliance.

Project Management:

• Overseeing the Network Administrator and Enterprise Application Analyst managing their respective projects.

Assist in Project Planning:

• Help develop project plans, including defining scope, setting objectives, and creating timelines; Coordinate Team Members: Assist in coordinating staff and internal resources to ensure project tasks are completed on time; Track Project Progress: Monitor project progress and handle any issues that arise:

Manage Project Documentation:

• Ensure all necessary project materials are current, properly filed, and stored;

Support Risk Management:

• Assist with risk management and change management on projects

Communicate with Stakeholders:

• Maintain good communication with all stakeholders and provide updates as necessary

Prepare Reports:

• Guide in the preparation of reports for upper management regarding the status of the project.

Participate in Meetings:

• Participating in project meetings; Ensure Compliance: Ensure that project procedures, rules, and regulations are adhered to; Liaise with Clients: Work with clients to identify and define project objectives, and scope.

Communication Plans:

• Lead the organization of departmental responses and data preparation for surveys and reports required by professional associations and accreditors.

Policy Development:

• Assist in developing, implementing, and managing IT use and security policies; ensure they are communicated and followed when allocating IT equipment (e.g., computers, laptops, tablets, mobile phones) to students and staff. Make product and vendor recommendations or decisions based on specific projects.

Perform other related duties and participate in special projects as assigned.