What are the responsibilities and job description for the IT Project / Program Manager - UIC Law position at University of Illinois Chicago?

IT Project / Program Manager - UIC Law

Hiring Department : UIC School of Law

Location : Chicago, IL USA

Requisition ID : 1029047

FTE : 1

Work Schedule : Monday - Friday

Shift : Days

of Positions : 1

Workplace Type : Hybrid

Posting Close Date : 1 / 24 / 2025

Salary Range (commensurate with experience) : $73,000.00 - 83,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU / VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers : Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

UIC is seeking an IT Project / Program Manager to join our UIC School of Law IT team. This role oversees the purchasing and budgeting functions for Information Technology Services (ITS) department. Guides the ITS Director and managers on purchasing and contracting, spending plans, budget adjustments, and compliance. The role involves outlining the services offered by ITS, assisting and providing solutions to meet customer needs, and developing / managing projects to achieve the objectives set by the university or agency administration. Additionally, the position requires developing, implementing, and managing IT use and security policies, ensuring they are communicated and followed when allocating IT equipment (e.g., computers, laptops, tablets, mobile phones) to students and staff.

Duties & Responsibilities :

Budget :

Support management in developing the annual operating and capital budgets.
Oversee budgets and conduct budget reconciliations throughout the year; authorize expenditures and payments; and generate accounting and related reports as required. This involves reconciling monthly reports for accurate account codes, submitting journal entries for corrections, and more.
Manage all departmental purchasing activities, including submitting contracts and requisitions, maintaining the departmental P-Card, and coordinating with the Law School central administration, UIC Purchasing, and University Payables.
Oversee departmental vendor relationships, including negotiating and renewing contracts, processing invoices, submitting payments, handling disputes and returns, and ensuring license compliance.

Project Management :

Overseeing the Network Administrator and Enterprise Application Analyst managing their respective projects.

Assist in Project Planning :

Help develop project plans, including defining scope, setting objectives, and creating timelines; Coordinate Team Members : Assist in coordinating staff and internal resources to ensure project tasks are completed on time; Track Project Progress : Monitor project progress and handle any issues that arise :

Manage Project Documentation :

Ensure all necessary project materials are current, properly filed, and stored;

Support Risk Management :

Assist with risk management and change management on projects

Communicate with Stakeholders :

Maintain good communication with all stakeholders and provide updates as necessary

Prepare Reports :

Guide in the preparation of reports for upper management regarding the status of the project.

Participate in Meetings :

Participating in project meetings; Ensure Compliance : Ensure that project procedures, rules, and regulations are adhered to; Liaise with Clients : Work with clients to identify and define project objectives, and scope.

Communication Plans :

Lead the organization of departmental responses and data preparation for surveys and reports required by professional associations and accreditors.

Policy Development :

Assist in developing, implementing, and managing IT use and security policies; ensure they are communicated and followed when allocating IT equipment (e.g., computers, laptops, tablets, mobile phones) to students and staff. Make product and vendor recommendations or decisions based on specific projects.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required :

Bachelor Degree in Computer Science or closely related field of study.

Minimum of 6 years of professional IT experience which includes 2 years' experience at a supervisory or lead worker capacity.

Demonstrated PPO / PMO IT Project Management which includes demonstrated experience in managing all aspects of a diverse IT project or multiple IT projects. Define project timeline and resolve issues to ensure completion of project goals and requirements within defined timeline.

Demonstrated experience in IT Asset Management and Budgeting.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

University of Illinois Urbana-Champaign

University of Illinois Springfield

University of Illinois System Office

University of Illinois Foundation

To apply, visit

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Salary : $73,000 - $83,000

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