What are the responsibilities and job description for the Medical Education Program Coordinator - College of Medicine position at uic?
The coordinator, working under minimal direction, assists in the efficient administration of the program's day-to-day operations as well as contributing to long-range planning for program growth and revisions. The coordinator is responsible for coordination, reporting and documentation of all learning activities for the College of Medicine Office of Continuing Education (CME). The coordinator remains up to date with accreditation policies and practices.Oversees reports management, reviews and tracks data (activity information, outcomes, attendance, attributes, and goal-related areas which provide key data related to annual reporting, accreditation, and to inform faculty committees).
Coordinates the annual reports. These are due each July while ACCME reporting is due at the end of March for each year. ACCME reporting involves reporting key data and information about each activity processed during the previous calendar year.
Responsible for accepting registration requests, reassigning administration to activities, troubleshooting system-related inquiries, and submitting ticket requests for system support with regards to any major issues. This is done via the eCME system.
Schedule monthly local and Executive Committee meetings, minutes, agenda, and arranging application reviews conducted by committee members. The coordinator is also the primary point-of-contact for any committee concerns/issues and facilitates retreats on a per-need basis.
Executes communication between the program office, departments, practitioners, and other stakeholders/organizations with regards to CME activities and inquiries.
Plan, coordinate and execute instructional meetings to persons involved in the activity development/design as well as administrators. Train new regional campus administrators in how to initiate and complete the CME process as well as provide instruction for our eCME system.
Managing work flow, budget tracking and management, managing project process and plans, etc, all while communicating with necessary faculty and staff. Generate invoices for each activity (if applicable) and ensures payments are completed.
Fulfill all certificate and transcript requests by inputting names into a database and pertinent information regarding titles, credits, etc. Continually manage the database. 1500-2000 certificates are currently generated annually.
This role ensures that documentation of the planning for each sponsored CME activity is appropriate and complete. The coordinator guarantees compliance with accrediting bodies, specific program requirements in regard to reporting, as well as excellent accounting of accuracy of all forms and documents required for the complex, multi-step processes including post-activity reports.
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