What are the responsibilities and job description for the Office Support Associate - Hispanic Center of Excellence, College of Medicine position at uic?
The Hispanic Center of Excellence is seeking an Office Support Associate who will be responsible for maintaining, organizing, and carrying out administrative functions directly related to day-to-day operations and strategic activities of the department. An employee in this position should be fluent in English/Spanish (written and oral) to communicate with bilingual customers.
Duties & Responsibilities:
Provides support to the Director and staff of the Hispanic Center of Excellences in various capacities of administration. This will also include fluently in translating in English/Spanish (written and oral) to communicate with bilingual customers.
Maintaining scheduling of calendars, sending communication announcements on behalf of the Department Head; Checking voicemails daily, direct incoming calls, faxing/stocking paper in the copy machine and distributing mail daily. Oversee ordering of supplies, p and t card payment, I-Buy orders.
Assist the Assistant Director with budget and finance verification of proper funding sources. Correspondence and coordinating events with various departments (eg. Office of Advancement).
Attend and draft the minutes for various administrative meetings. Initiate proof-reading translations from English to Spanish.
Human Resource functions that include assisting with recruitment, onboarding, conducting interviewing, other HR relate task in the UIC HR system; collaboration with the COM HR.
Organize and coordinate all meetings and special events, which includes hotel arrangements and conference registrations.
Perform other related duties and participate in special projects as assigned.
Duties & Responsibilities:
