What are the responsibilities and job description for the Procurement Officer Specialist position at uis?
Summary:
Under administrative supervision, the Procurement Officer Specialist is a buyer who performs purchasing functions for a variety of products and services, and who advise user departments on the purchase of such items.
Duties & Responsibilities:
Reviews requisitions for accuracy/completeness and contacts departments for requisition clarification. :
Work with University departments to assist with the proper submission of contract requests in Contracts ensuring compliance with contracting and procurement standards, sourcing and contracting policies and procedures and applicable federal and state statutes.
Review and approve University contract requests. Route contracts for departmental approvals and contract signatures. Communicate with University departments and outside parties regarding contract submissions and statuses.
Investigates complaints from departments and vendors/contractors and problems arising from the procurement of commodities; determines an appropriate action to resolve vendor/contractor grievances and claims against suppliers.
Serves as a general procurement resource person (answers questions regarding the characteristics, capabilities, and applicability of assigned commodities and services).
Prepares reports and correspondence (such as the status of requisitions, purchase orders, shipments, and complaints) related to his/her assigned products.
Notifies vendors/contractors that they need to provide various disclosure and/or certification forms relating to orders, such as certificates of insurance, vendor financial disclosure, and contract certification forms and evaluates for completeness.
Assists in the analysis of requests for extensions or amendments to existing contracts and make recommendations of approval or alternative solutions to management; may participate in planning and negotiating sessions with suppliers and departments.
Provides interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors/contractors. Follow established policies and procedures to ensure renewal options are handled in a timely manner prior to expiration date.
Contacts vendors to verify pricing, delivery/lead terms, and to request required forms related to requisitions and potential orders.
Prepares and solicits quotations, bids and requests for quotations, evaluates documents and forms for accuracy and completeness, recommends qualified vendors/contractors, and issues purchase orders with appropriate authorization authority. Assists user departments in preparing specifications for purchasing commodities, equipment, and services.
Selects and/or recommends suppliers or contacts requisitioning departments to determine acceptable suppliers. Performs other related duties as assigned.
Under administrative supervision, the Procurement Officer Specialist is a buyer who performs purchasing functions for a variety of products and services, and who advise user departments on the purchase of such items.
Duties & Responsibilities:
