What are the responsibilities and job description for the Operations, Production and Reporting Assistant position at UJA Federation of New York?
The OPR Assistant provides essential administrative support for the Operations, Production and Reporting team. This is an entry level position that interfaces cross-departmentally with colleagues in fundraising, accounting, donor center and more.
Major Responsibilities:
- Administratively support the OPR team by ordering supplies and scheduling meetings
- Produce tribute cards and review donor acknowledgments relating to the tributes
- Maintain and manage incoming/outgoing e-mails through various OPR mailboxes on Outlook
- Schedule training for new hires in relation to the fundraising system database
- Prepare and Submit Billing Invoices for vendor payments
- Assist fundraising staff and other cross departmental staff with matters relating to donor accounts
- Retrieve and prepare documentation needed for Internal and External Audits
- Prepare documentation for Donor Directed gifts to the Accounting department
- Prepare and scan documents for long-term electronic storage
- Manage mail that is delivered to OPR. This includes mail returned from post office.
- Provide back-up support for other OPR tasks as needed during high volume and vacation schedules
- Perform special projects when necessary
Qualifications and Competencies:
- Proficiency in Microsoft Office Suite, including advanced Outlook and Excel experience
- Excellent interpersonal and communication skills
- Flexibility, with ability to work as part of a team
- Proactive work ethic and common sense
- Detail-oriented with the ability to multitask in a deadline-driven environment
- Effective time-management skills and ability to prioritize work
- Openness to constructive feedback and commitment to self-improvement
- Bachelor’s Degree Required
Salary:
$50,000 annually.
Salary : $50,000
