Operations, Production and Reporting Assistant

The OPR Assistant provides essential administrative support for the Operations, Production and Reporting team. This is an entry level position that interfaces cross-departmentally with colleagues in fundraising, accounting, donor center and more.

Major Responsibilities:

• Administratively support the OPR team by ordering supplies and scheduling meetings
• Produce tribute cards and review donor acknowledgments relating to the tributes
• Maintain and manage incoming/outgoing e-mails through various OPR mailboxes on Outlook
• Schedule training for new hires in relation to the fundraising system database
• Prepare and Submit Billing Invoices for vendor payments
• Assist fundraising staff and other cross departmental staff with matters relating to donor accounts
• Retrieve and prepare documentation needed for Internal and External Audits
• Prepare documentation for Donor Directed gifts to the Accounting department
• Prepare and scan documents for long-term electronic storage
• Manage mail that is delivered to OPR. This includes mail returned from post office.
• Provide back-up support for other OPR tasks as needed during high volume and vacation schedules
• Perform special projects when necessary

Qualifications and Competencies:   

• Proficiency in Microsoft Office Suite, including advanced Outlook and Excel experience
• Excellent interpersonal and communication skills
• Flexibility, with ability to work as part of a team
• Proactive work ethic and common sense
• Detail-oriented with the ability to multitask in a deadline-driven environment
• Effective time-management skills and ability to prioritize work
• Openness to constructive feedback and commitment to self-improvement
• Bachelor’s Degree Required

Salary:

$50,000 annually.

Salary : $50,000