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EPRR Business Continuity Coordinator

UK Health Security Agency
London, OR Contractor
POSTED ON 1/21/2025
AVAILABLE BEFORE 2/19/2025
Location

UKHSA Birmingham, Leeds, Liverpool, London or Salisbury

About The Job

Job summary

We are looking for a Business Continuity Coordinator, you will work as part of the Business Continuity Team (BCT), supporting the further development of business continuity (BC) across UKHSA and the integration of BC best practice within teams and the coordination of activity to support the wider delivery of BC planning across UKHSA.

The BCT has been established to support the implementation of an UKHSA wide Business Continuity Management System (BCMS). The team will work alongside all Groups within UKHSA to support BC planning through the development of meaningful, localised Business Impact Analysis and Business Continuity Plans.

Job Description

As a Business Continuity Coordinator, you will

  • Be involved in the implementation of the BCT operational work lines.
  • Lead on business continuity support and administration for UKHSA to support the achievement of our organisational strategic objectives.
  • Work alongside the Business Continuity Team to develop, maintain and grow effective working relationships with a variety of stakeholders.
  • The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a range of duties. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.


Person specification

Operational & Project Support

  • Lead business continuity support and administration for UKHSA to support the achievement of organisational strategic objectives.
  • Work collaboratively and at pace across all areas of UKHSA to ensure that business continuity activities in their area of responsibility are delivered in line with best practice such as the ISO22301 standard principles.
  • Design and implement processes to track the business continuity planning cycle for each area/division of UKHSA, implement robust processes to track business continuity plans in place, their date for renewal, and subsequent engagement activity to ensure plans remain in date, tested when appropriate, and opportunities for improvement are utilised organisation wide tracking
  • Develop and implement a robust document management system which aligns to best practise standards.
  • Provide senior secretariat support to the business continuity team and wider Network, including organising meetings, secretariat, and general coordination activity and other internal meetings and/or external networks
  • Support the requirement for internal and external audit of organisation wide BC plans
  • Undertake procurement of services, supplies and equipment as required and in line with corporate policy.
  • Support corporate projects and service reviews, identifying requirements and providing options to improve ways of working across the BC team., When directed, undertake project support, responding to information requests and other tasks which will involve meeting tight deadlines, maintaining documentation supporting the provision of management information and participating in working groups.
  • Planning and managing the coordination of audits, gathering information to update senior members of the BCT as needed


Communication and Stakeholder management

  • Work with the Business Continuity Manager, taking the lead in some areas, to;
  • Develop a comms and engagement plan, and actively and meaningfully engage and communicate across areas of UKHSA to support the understanding and delivery of business continuity planning, requirements, and review timelines. For example, this could include attending SLT’s, area level or face to face meetings with colleagues to raise awareness of the requirement to have Business Impact Assessments and Business Continuity Plans in place.
  • Act as the first point of contact for stakeholders interacting with the BC team, providing BC advice and assistance, and escalating where necessary
  • Develop partnership with other areas, for example, development and coordination of the Business Continuity Network, providing secretariat support, organising meetings and general coordination activity
  • Arrange and facilitate business continuity workshops and the evaluation of these


Leadership and management

  • Effective line management (if applicable) of administrative staff and management of administrative functions to ensure flexibility and capacity to meet the BC team requirements. Line management will include: undertaking appraisals; ensuring direct reports can achieve their objectives and have access to appropriate training; recruitment; induction; and progressing any disciplinary or capability issues.
  • Deputise for the Senior Business Continuity Manager to cover absence and holidays.


Essential Criteria

Please note we will be assessing on the below 10 essential criteria, to view all essential and desirable criteria please refer to the attached job description.

  • Demonstrable experience of working collaboratively and at pace within an environment of changing priorities to develop and co-ordinate operational activity, including; performance reporting, continuous improvement, lessons identified and recommendations for improvement
  • Excellent interpersonal and communication skills with the ability to work collaboratively and maintain effective relationships with partners across all levels, presenting information clearly using the appropriate tools.
  • Stakeholder Management: Demonstrable experience in using negotiating and influencing skills to respond to stakeholder needs, with the ability to actively engage and challenge when needed to deliver required outcomes
  • Able to demonstrate attention to detail and ability to critically evaluate information gathered across multiple sources
  • Experience of acting as secretariat to provide high level support to senior level networks or meetings.
  • Demonstrable experience of coordinating multiple workstreams in complex and challenging environments working at pace, flexibly and able to adjust to changing requirements in order to deliver time critical activity
  • Advanced IT skills, using Microsoft Office including Word, Outlook, Excel, PowerPoint, and Teams
  • A clear and proven ability to be proactive and work at pace, managing competing demands (self and others) in an outcomes and quality focused way.
  • An understanding of and commitment to equality of opportunity and good working relationships.
  • Experience of writing or coordinating Business Continuity Plans and/or Impact Assessments within Government or other large organisation.


Benefits

Alongside your salary of £31,997, UK Health Security Agency contributes £9,269 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an employer contribution of 28.97%


Things you need to know

Selection process details

Stage 1: Application & Sift- Success Profiles

You will be required to complete an application form. You will be assessed on the above listed essential criteria, and this will be in the form of a:

  • Application form (‘Employer/ Activity history’ section on the Application Form)
  • 1250 word Statement of Suitability.


This should outline how your skills, experience, and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

Please do not exceed 1250 words. We will not consider any words over and above this number.

The Application Form and Statement of Suitability will be marked together.

In the event of a large number of applications we will shortlist on the following criterion:

  • Excellent interpersonal and communication skills with the ability to work collaboratively and maintain effective relationships with partners across all levels, presenting information clearly using the appropriate tools.
  • Experience of writing or coordinating Business Continuity Plans and/or Impact Assessments within Government Organisation


Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates

Unfortunately, late applications will not be considered.

If you are successful at this stage, you will progress to interview and assessment

Feedback will not be provided at this stage.

Stage 2: Interview- Success Profiles

You will be invited to a single remote interview.

Behaviours, experience and strengths will be tested at interview.

The Behaviours tested during the interview stage will be

  • Communicating and Influencing
  • Working together
  • Changing and Improving
  • Delivering at Pace


Interviews are planned for week beginning 3rd March, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Selection Process

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Location

This role is being offered as hybrid working. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ’s (Birmingham, Leeds, Liverpool, and London) or at our scientific campus site in Porton Down.

If based at one of our scientific locations, you will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further information.

Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Eligibility Criteria

External- Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone.

To help you during the recruitment process, we will consider any reasonable adjustments that could help you.

An adjustment is a change to the recruitment process or an adjustment at work.

This is separate to the Disability Confident Scheme.

If you need an adjustment to be made at any point during the recruitment process you should:

Contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality Requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service


Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window) .

Apply and further information

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window) .

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : Lisa Tweedie
  • Email : recruitment@ukhsa.gov.uk


Recruitment team

  • Email : recruitment@ukhsa.gov.uk


Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk/

http://www.healthjobsuk.com/vacancy/6390073

Salary : $31,997

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