DC Administrative Coordinator

Experience operational excellence. Real investment in personal and professional development. And an ability to make real and beneficial change. The Distribution Centers at Ulta Beauty are a place where lived values meet next-generation advancements to create competitive advantage few can match.

If you want to learn in a supportive and ever-evolving environment. If you value managers who aren’t afraid to lead by rolling up their sleeves. If you seek stability, growth opportunities and the rewards that come with industry leadership, apply your talents and passions in ways that take us to even greater heights.

GENERAL SUMMARY & SCOPE
As a DC Administrative Coordinator at Ulta Beauty, you will be tasked with handling Distribution Center
supply purchasing and negotiation through careful analysis and the frequent use of initiative and
independent judgment. Because you may be executing contracts of a sensitive, complex, and sometimes
confidential nature both inside and outside the company, a high degree of professionalism and
confidentiality is a must. In this role, you will have a direct influence on Ulta Beauty’s bottom line by
securing the best possible services at the most competitive prices, while developing strong and mutually
beneficial vendor relationships. This role also requires the coordination and support of all events and
leadership planned activities for distribution center teams. This position requires a passion for the beauty
industry, exceptional guest service, and the aptitude to learn and communicate business knowledge.

PRINCIPAL DUTIES & RESPONSIBILITIES (*Essential Functions)
The DC Administrative Coordinator (DCAC) is a champion of Ulta Beauty’s mission, vision, and values,
and should demonstrate them skillfully and consistently by performing the following duties and
responsibilities of the position (as well as all other projects/duties as assigned):

Performance
• Making all purchases of DC corrugated, operating supplies, packaging, janitorial services, etc.
• Handling all invoice verification for all DC expenditures, including receiving and coding
invoices, tracking invoices in SAP & Ariba and reporting period accruals
• Following-up on warehouse purchases of supplies and supply inventories by setting up
controls, tracking and reporting for employee-based equipment usage and replenishment
• Assisting in conducting DC new hire orientations and issuing necessary supplies
• Coordinating reward and recognition events for DC employees
• Assisting in coordination of DC fundraising and community events
• Maintaining our database and issuing all DC new hire, replacement, and agency or vendor
badges
• Supporting DC Management with daily tasks, including mail, expense reports, vacation
schedules, reports and related duties
• Providing UPS support functions, such as handling and shipping expedites, reporting and
tracking expedite shipments and vendor chargebacks
• Ordering/maintaining the inventory of warehouse supplies
• Monitoring the recycle program and ensure supplies, trailers and compactors are accessible
and ready for use
• Creating DC communications and postings
• Serving as a backup for the DC PS Specialist and E&F Planning Purchaser when needed
• Special projects and other duties as assigned
• Maintain prompt, regular attendance.


People
• Demonstrate high standards of customer service.
• Support all associates and leadership in the distribution center.
• Develop a partnership with People Success & Engineering & Facilities associates to maintain
alignment and provide support
• Establish professional peer and partner relationships that foster a shared interest in
collaboratively delivering exceptional service.
• Maintain open communication with leadership team and provide regular updates on all projects
• Maintain confidentiality of privileged and sensitive information.
• Attend mandatory trainings and meetings to enable continuous professional development.

Process
• Be knowledgeable of and ensure compliance with Ulta Beauty policies, procedures, and
standards.
• Follow all safety standards.
• Communicate any inventory or purchasing needs to DC Director timely to ensure adequate stock
is maintained
• Maintain outstanding operational standards, including cleanliness work area, main office, break
area, and any additional assigned area.
• Adhere to the Ulta Beauty dress code.
• Protect company assets by following loss prevention best practices and providing exceptional
service.
• Execute other operational tasks as directed.

JOB QUALIFICATIONS

Education
• High School Diploma or GED

Experience
• 2-3 years’ experience in similar administrative role is required
• Experience in office coordination or project management preferred

Skills
• Proven organizational and time management skills and experience.
• Ability to negotiate pricing and suggest creative deal buys.
• Must be able to work independently with minimal supervision.
• English Proficient
• Excellent written and verbal communication skills.
• High degree of customer service orientation is a must.
• Ability to multi-task and meet deadlines with minimal direction.
• Ability to safely lift and/or move boxes, product or equipment weighing up to 50 lbs.
• The ideal candidate will have experience with purchasing & inventory control.
• Proficiency with MS Office Suite, strong skills with excel
• Previous SAP & Ariba experience is preferred.
• Professionalism and confidentiality required.
• Ability to work independently and as part of a team

SPECIAL POSITION REQUIREMENTS
• Work a flexible schedule to include days, evenings, weekends, and holidays

WORKING CONDITIONS
• Frequent mobility during shift
• Continuous lifting and/or moving up to 35 lbs. during shift, up to 50 pounds occasionally
• Frequent stooping, kneeling, bending, reaching, twisting, and crouching during shift
• Ability to stand for long periods of time during shift
• Continuous and/or frequent coordination and manipulation of objects during shift
• Exposure to variable temperatures and dusty environments
• May be exposed to strong scents related to cosmetic or fragrance
• May be required to work in narrow aisles or trailers

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.