Administrative Assistant for a Cemetery

Administrative Assistant

Location: Montgomery County, Maryland

Job Type: Full-Time, Direct Hire, Fully in Office

Pay: $18.29-19.36 per hour

Overview:

Ultimate Staffing is seeking dedicated and compassionate Administrative Assistants to join our client's team at a well-respected cemetery in Montgomery County, Maryland. This role plays a vital part in supporting families during significant life moments by providing exceptional customer service and administrative support. The ideal candidate will have strong organizational skills, empathy, and the ability to manage multiple tasks in a calm and professional manner.

Key Responsibilities:

• Maintain accurate records of interments, contracts, and service requests using cemetery management software.
• Process payments, prepare invoices, and handle related financial transactions with sensitivity and discretion.
• Assist families with documentation, including burial authorizations and memorial marker requests.
• Support the cemetery's administrative operations, including filing, data entry, and preparing correspondence.
• Collaborate with cemetery staff to ensure seamless service delivery and a respectful environment for all visitors.
• Manage office inventory, order supplies, and maintain a welcoming office environment.

Qualifications:

• Previous administrative experience, preferably in a customer service or nonprofit setting.
• Excellent communication and interpersonal skills, with a warm and empathetic demeanor.
• Strong organizational abilities and attention to detail.
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook) and database management systems.
• Ability to handle sensitive situations with compassion, discretion, and professionalism.
• Experience working with diverse populations and a commitment to serving the community.
• Willingness to learn cemetery-specific software and practices.

Why Join Them?

This is a unique opportunity to make a difference in people's lives by providing support during meaningful moments. They offer a supportive and collaborative work environment, where every team member plays a crucial role in helping families honor their loved ones.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.