Administrative Assistant

Ultimate Staffing's client is looking for a temp-to-hire Administrative Assistant. The Administrative Assistant plays a key role by supporting customer service, managing special projects, and handling a variety of administrative tasks. This position offers a dynamic environment with opportunities to work closely with executive leadership and gain experience across multiple areas of the business.

Key Responsibilities:

• Collaborate with local leadership to foster a culture of customer service, quality, integrity, and accountability, encouraging employee engagement and growth.
• Provide direct support to three departments.
• Prepare and maintain weekly, monthly, quarterly, and annual reporting metrics.
• Complete assigned reports accurately and in a timely manner.
• Manage Time & Attendance data and process payroll, including exceptions, ensuring accuracy, compliance, and timeliness across all sites.
• Process employee data related to new hires, status changes, and additional earnings.
• Maintain records for vacation and sick leave, and assist with FMLA and ADA leave tracking and compliance.
• Develop deep knowledge of payroll systems and HRIS, generating reports as needed.
• Support employees with access to the ADP Workforce Now portal.
• Ensure personnel records are up-to-date and compliant with regulatory standards; maintain data integrity.
• Manage unemployment claims with accurate submissions and timely follow-ups.
• Collaborate with Learning and Development teams on employee development initiatives.
• Conduct regular audits of employee files to ensure compliance with federal regulations.
• Perform additional duties and projects as assigned.

Knowledge, Skills, and Abilities:

• Professionalism - Upholds the organization's values, serving as a role model.
• Job Knowledge - Demonstrates proficiency and initiative in core job responsibilities; shows an eagerness to learn and improve.
• Decision Quality - Makes informed decisions based on sound judgment, experience, and data analysis.
• Interpersonal Skills - Builds effective relationships at all levels; approachable, diplomatic, and respectful.
• Organization - Capable of managing multiple priorities and resources to meet deadlines and objectives.
• Priority Setting - Identifies critical tasks and removes obstacles to stay focused on goals.
• Problem Solving - Uses thoughtful analysis and available information to address complex issues.
• Ethics - Demonstrates integrity, respect, and responsibility in all professional interactions.

Education and Experience:

• Minimum of three (3) years of administrative experience, with a strong emphasis on data analysis.
• Proficient in Microsoft Excel, including pivot tables, VLOOKUPs, and advanced formulas.
• Experience in retail or grocery environments is preferred but not required.
• Working knowledge of federal and state employment and wage/hour regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with ADP Workforce Now is preferred but not required.

Pay: $25-28/hr

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.