Accounts Payable Specialist I | GAAP & Manufacturing Industry

Are you a detail-oriented Accounts Payable Specialist with experience in GAAP accounting, accruals, and the manufacturing industry? Do you thrive in a fast-paced, transactional accounting role while ensuring accuracy, compliance, and efficiency? If so, we want you on our team!

Role Overview:

We are seeking an Accounts Payable (A/P) Specialist I to handle vendor invoice processing, credit card transactions, reconciliations, and financial reporting. Your expertise in AP processes, vendor management, and financial accuracy will be critical in supporting our accounting operations. Experience with NetSuite or Oracle is highly preferred.

Key Responsibilities:



Vendor Management & Invoice Processing

• Process and review vendor invoices for accuracy, coding, and proper allocation.
• Ensure timely payment of vendor bills while adhering to company policies and terms.
• Maintain and update vendor records, including W-8/9 forms, tax ID information, and vendor setup.
• Enter invoices into NetSuite/Oracle with correct GL classification and department allocations.
• Perform 2/3-way matching by reviewing and reconciling POs, receiving documents, and vendor invoices.
• Investigate and resolve discrepancies in vendor statements and invoices.
  
  

Credit Card Transactions & Reconciliation

• Process and reconcile credit card transactions, ensuring all charges are categorized and supported by receipts.
• Follow up with employees for missing documentation or clarification on charges.
• Ensure timely entry and reconciliation of credit card transactions.
  
  

Financial Reporting & Compliance

• Assist with daily, weekly, and monthly AP close tasks, including AP subledger to General Ledger reconciliations.
• Prepare and submit journal entries accurately.
• Ensure compliance with GAAP accounting principles and accruals.
  
  

Communication & Collaboration

• Respond to vendor inquiries regarding payments and account status.
• Collaborate with internal departments to resolve discrepancies and improve processes.
• Support month-end and year-end closing activities within the accounting team.
  
  

Special Projects & Growth

• Be adaptable to evolving accounting tasks and system upgrades.
• Take on special projects to support the finance team's success.
  
  

What You Bring:

✅ 2-3 years of experience in Accounts Payable, bookkeeping, and financial transactions, preferably in manufacturing.
✅ Strong knowledge of GAAP accounting and accruals.
✅ Proficiency in Microsoft Excel (formulas, pivot tables, and data analysis).
✅ Experience with NetSuite or Oracle ERP systems (preferred).
✅ Ability to prioritize tasks, meet deadlines, and adapt to workflow changes in a fast-paced environment.
✅ Excellent communication and interpersonal skills to interact with vendors and internal teams.
✅ Strong attention to detail and organizational abilities.
✅ Bachelor's degree in accounting or relevant certification (preferred).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.