Administrative Assistant

We are seeking a highly motivated Administrative Assistant to support our client onsite in Deerfield Beach. They are a leading manufacturer and designer of land and marine communication solutions. The ideal candidate is adaptable, detail-oriented, and eager to grow within their organization. This role requires strong organizational skills, excellent computer proficiency (especially in Excel), and the ability to shift gears efficiently to meet the needs of multiple departments, including Purchasing, Sales, Accounting, Quality, Engineering, Production, and Project Management.

Responsibilities:

• Provide administrative support across multiple departments, ensuring smooth daily operations.
• Maintain and organize files, records, reports, and correspondence with accuracy and confidentiality.
• Provide data entry, tracking, and analysis to support production and quality initiatives.
• Prepare and distribute reports, presentations, and documentation as needed.
• Assist in procurement and purchasing tasks, tracking orders, and vendor coordination.
• Work closely with sales and project management teams to support order processing and customer communications.
• Handle general office tasks, such as mail distribution, office supply management, and correspondence.

Required Skills & Qualifications:

• 2 years of administrative experience (manufacturing, engineering, or technical environments a huge plus)
• Strong proficiency in Microsoft Office Suite (especially Excel), database management, and reporting tools.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, multitask, and work independently with minimal supervision.
• Strong problem-solving and analytical skills to assess challenges and provide solutions.
• Ability to collaborate across teams and build strong working relationships.

If you are a detail-oriented, proactive, and adaptable professional looking to contribute to a fast-paced, innovative team, we encourage you to apply! Email your resume (in Word) or apply online at www.ultimatestaffing.com Should you meet the qualifications of the above position you will be contacted for interview.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.