What are the responsibilities and job description for the Administrative Support Specialist position at Ultimate Staffing?
Job Description
We are seeking a highly organized and proactive individual to join our team as an Executive Assistant. The ideal candidate will be detail-oriented, possess strong communication skills, and be adept at managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide high-level administrative support to executives, including calendar management, scheduling, and meeting coordination.
- Manage and track key projects, deadlines, and deliverables to ensure efficiency and alignment with business objectives.
- Utilize Salesforce to track and manage data, generate reports, and assist in CRM-related tasks to support sales and operational functions.
- Prepare executive-level reports, presentations, and documents using Microsoft Office Suite and Google Workspace.
- Coordinate domestic and international travel arrangements, including accommodations, itineraries, and expense reporting.
- Serve as a liaison between executives and internal/external stakeholders, ensuring smooth communication and follow-ups.
- Handle confidential and sensitive information with discretion.
- Assist in planning and executing company events, board meetings, and leadership retreats.
- Perform general administrative duties such as filing, document management, and maintaining office supplies.
