What are the responsibilities and job description for the Billing & Collections Manager position at Ultimate Staffing?
About the Position:
· Billing Management:
o Enter pending and accepted contract information into accounting and billing software database. Ajera and QuickBooks
o Generate and issue accurate billing reports and invoices for site engineering, surveying, and landscape architecture services based on project agreements, milestones, and time-and-materials billing.
o Work with principal in charge and project managers to ensure all billable work (e.g., labor, materials, and professional services) is properly documented and invoiced.
o Resolve billing discrepancies, including addressing issues related to change orders, work scope adjustments, and project delays.
o Provide custom billing formats and utilize client proprietary billing portals for selected clients.
o Ensure that invoices and statements are sent out promptly in accordance with project timelines and contract terms.
· Collections Oversight:
o Lead and manage the collections process for overdue accounts across engineering, surveying, and landscape architecture projects.
o Contact clients to follow up on overdue accounts, initiate payment plans, ensure proper client delivery and resolve disputes in a professional and timely manner.
o Collaborate with senior management and Project Managers for collections escalation as needed.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Salary : $75,000
