What are the responsibilities and job description for the Business Operations Coordinator position at Ultimate Staffing?
Job Description
The Executive Administrative Associate will be responsible for providing administrative support to a sales team, ensuring the efficient operation of daily tasks and activities.
- Provide extensive data and order entry support to the sales team.
- Monitor and respond to inbound emails, downloading bid documents for sales use as needed.
- Record and assign new business opportunities in Salesforce to the appropriate team members.
- Manage new lead records in Salesforce as requested by other departments.
- Prepare weekly sales report summaries using Salesforce data.
- Schedule and coordinate meetings, including preparing agendas and taking meeting minutes.
- Maintain and update customer records for accuracy and completeness.
- Direct inbound calls to appropriate departments, ensuring a seamless experience for customers.
Responsibilities
- Assist the sales team with various tasks and activities.
- Ensure the smooth operation of daily tasks and activities.
- Maintain accurate and up-to-date customer records.
Requirements
- 1-5 years of experience in administrative roles preferably supporting a sales team.
- Sales support/order entry experience is highly desirable.
- Strong professional communication skills, especially when interacting with customers by phone.
- High attention to detail and strong focus on accuracy.
- Ability to thrive under pressure and collaborate within a team environment.
