Construction Coordinator

We are in need of a PART TIME temporary Administrative Assistant to provide estimating support to an Estimating Department. Must have Commercial Construction expereince. This role is temp thru March. This is an IN OFFICE role. Must be able to work 24 hours per week, in office.

Job Description :

POSITION RESPONSIBILITIES AND DUTIES :

Ability to perform all essential duties of Junior Administrative / Jr. Project Assistant

Maintain subcontractor database

Assist with maintaining good business relationship with suppliers and subcontractors

Assist with telephone contact of subcontractors

Prepare proposals, bid packages, and mailings (MBE solicitations)

Maintain faxes in Bid Room

Coordinate w / printer vendors for blueline printing / ordering

Participate in taking bid information on bid day

Update the estimating schedule and bid information boards in estimating department and plan room on a weekly basis

Coordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly stated

Secure bidding documents as requested

Set up bid / proposal serial number and official file

Formalize and submit prospective job information sheet and associated documents for division and corporate review

Assist estimator-in-charge with subcontractor outreach for bids; generate subcontractor fax / phone lists, send faxes, assist with drawing / specification distribution; check plan room sign-in sheet for subs working on specific jobs; make phone calls and follow up

Perform quantity surveys as requested

Type and distribute pre-bid conference / job walk written report(s) as prepared by the estimator-in-charge; attend pr-bid conference / job walk as requested

Formalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid day

Assist in arranging and formalizing pre-bid bid team meetings; confirm attendance

Prepare bid form and associated document which must accompany the bid form including bid bond and bid envelopeAssist in assembling bid day subcontractor / bidder spread sheets

Review and maintain bid requirements on a bid-by-bid basis; maintain program in conjunction with corporate coordinator

Assist with bid day coordination and / or handle specification sections(s) as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc.

Finalize and distribute formal post-bid reports

Maintain, log and file final bid files and budget files

Update subcontractor databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating Department

Maintain orderly plan room

Prepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC / Fee breakdown and notes and clarifications

Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS :

High School Diploma or equivalent

Two years of business or secretarial school, or the equivalent combination of training and experience

Minimum two years secretarial or clerical experience in addition to above training

Ability to keyboard 45 wpm accurately

Proficient in knowledge and use of word-processing and spreadsheet software

Working knowledge of general office procedures and office machines

Proficient in English verbal communication skills, including professional telephone manner

Proficient in written communications skills, including business writing skills

Reliability, dependability and flexibility

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.