What are the responsibilities and job description for the File Clerk/HR Admin Assistant position at Ultimate Staffing?
File Clerk / HR Administrative Assistant
Job Summary :
The File Clerk / HR Administrative Assistant supports both administrative and human resources functions by managing employee records, updating employee handbooks, and assisting with financial and payroll tasks. This role requires strong organizational skills, attention to detail, and proficiency in QuickBooks, Excel, and Outlook. A minimum typing speed of 45-55 words per minute is essential.
Key Responsibilities :
- File and Records Management :
- Organize and maintain physical and electronic employee files.
- Ensure all records are accurate, confidential, and up-to-date.
- HR Support :
- Create, update, and distribute employee handbooks in line with company policies.
- Assist in onboarding processes by preparing employee files and documentation.
- Financial Administration :
- Utilize QuickBooks to manage payroll processing, invoices, and collection calls.
- Maintain accurate financial records and assist with basic accounting tasks.
- Office Support :
- Prepare and manage reports using Excel.
- Handle communications through Outlook and coordinate with other departments as needed.
- General Administrative Duties :
- Provide administrative support to HR and finance teams as required.
- Demonstrate strong typing skills with a speed of 35-45 words per minute for efficient data entry.
Qualifications :
Desired Skills and Experience
The File Clerk / HR Administrative Assistant supports both administrative and human resources functions by managing employee records, updating employee handbooks, and assisting with financial and payroll tasks. This role requires strong organizational skills, attention to detail, and proficiency in QuickBooks, Excel, and Outlook. A minimum typing speed of 45-55 words per minute is essential.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
