What are the responsibilities and job description for the Office Admin/Bookkeeper position at Ultimate Staffing?
Responsibilities:
- AIA billing and construction acumen
- Maintaining billing system and client management systems
- Collecting and maintaining Certificates of Insurance
- Generating invoices and account statements
- Performing account reconciliations
- Maintaining accounts payable files and records
- Producing monthly financial and management reports
- Process timesheets
- Conducting collection related tasks such as follow up calls, emails and face-to-face meetings
- Assisting in general financial management and analysis
- Ordering and managing office supplies/resources
- Managing office expenditures and budgets.
- Preparing payments to vendors and contractors.
- Assisting with HR related functions as required
- Assisting with payroll related functions such as timecard management and reporting
- Monitoring field documentation and client files in a construction setting
Qualifications:
- Proficient with Microsoft Office Suite, Google Suite or related software
- 3 years' experience working in QuickBooks
- Excellent organizational skills and attention to detail a must
- Excellent time management skills with a proven ability to meet deadlines
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Salary : $28
