What are the responsibilities and job description for the Office Administrator/Document Scanner position at Ultimate Staffing?
We are seeking a highly organized and detail-oriented Office Administrator to contribute to our dynamic accounting/tax environment in Salem, NH.
Job Description
This role is essential in ensuring the smooth operation of our office, supporting accountants, and maintaining accurate records. The ideal candidate will have experience working in an accounting or tax firm and be proficient in administrative tasks such as scanning, filing, data entry, and document management.
Responsibilities
- Document Management: Scan, file, and organize client records, tax documents, and financial reports.
- Administrative Support: Assist accountants and tax professionals with general office tasks.
- Data Entry: Accurately input and maintain client and financial data in firm databases.
- Client Communication: Handle phone calls, emails, and inquiries from clients in a professional manner.
- Scheduling & Coordination: Manage appointments, meetings, and deadlines for the firm.
- Mail & Correspondence: Sort and distribute incoming mail and prepare outgoing documents.
- Compliance Support: Ensure documents meet firm policies and regulatory requirements.
- Office Organization: Maintain office supplies, equipment, and an efficient work environment.
Requirements
- Experience in an accounting or tax firm is highly preferred.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and document management systems.
- Ability to handle confidential information with discretion.
- Excellent communication and interpersonal skills.
- Detail-oriented with the ability to work independently and meet deadlines.
